Cash Book Administrator

SUMMARY:
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POSITION INFO:

Role Purpose
This role ensures accurate and timely processing of bank transactions, compliance with internal controls, and support to branches. It is key to managing cash flow, processing payments, and maintaining financial records.

Key Responsibilities

• Manage cash flow activities.
• Distribute bank statements.
• Prepare and load debit orders.
• Perform bank reconciliations.
• Process ad hoc journals.
• Maintain communication with internal stakeholders.
• Provide general business support.

Key Performance Areas:

To perform this role successfully, the incumbent must carry out the following duties effectively. (Note: This list is not exhaustive and may be updated as business needs change.)

1. Bank Statements

• Download daily bank statements.
• Print and distribute FNB and Nedbank statements.
• Convert statements into import format.
• Import bank statements into Autoline.

2. Daily Cash Flow Forecasting

• Compile daily cash flow forecasts using bank statement data.
• Prepare EFTs for transfers accurately and on time.
• Load loan transfers in the bank and capture related journals in Autoline.

3. Reconciliations

• Prepare daily bank reconciliations.
• Handle BOP reporting for international incoming payments.
• Reconcile loan accounts.
• Oversee creditor reconciliations for all branches during payment processing.

4. Payments Clearing

• Receive and process payment workbooks from regional offices for payment release.
• Allocate payments in Autoline.
• Load debit orders for collections in the bank and record them in Autoline.
• Coordinate all payment clearing tasks and related reconciliations.
• Process debtor refunds and handle unpaid transactions in both the bank and Autoline.

Other Responsibilities

• Provide ad hoc administrative support to the finance team as needed.

Must-have requirements:

• Grade 12
• At least 3 years’ experience in a creditors and/or cash book role.
• Proficiency in MS Outlook and Excel.
• Strong overall computer literacy.

Preferred Qualifications and Skills

• Bookkeeping qualification.
• Experience with Autoline or similar ERP systems.
• High attention to detail.
• Strong work ethic, efficient, and diligent.
• Commitment to meeting deadlines and adhering to governance requirements and processes.