Branch Administrator - George

SUMMARY:
Branch Administrator - George

Our client in the hygiene and service industry is on a recruitment drive for a Branch Administrator to join their team.

The ideal candidate must be able to work independently, be proactive and passionate about client service.

Duties and Responsibilities include but not limited:

• Database management - Loading of customer contracts on CACI system to ensure accurate billing to customers / manual billing - re-invoicing / deep clean and pest once-off invoices
• Asset Reports - monthly dispensing recon to balance rental assets
• Invoicing - ensure all invoicing is done daily and accurately
• Petty Cash - ensure that all relevant documentation pertaining to petty cash is signed off by the GM
• Reporting - ensure that the deadlines are met in respect of the base revenue report / updates to the accountant of based on flash / manual invoice report / voided invoice report to the Credit Control Supervisor
• Flash Reports - assist the GM with Flash Reports & explanation on actuals, using the IT system for cost control
• Branch account preparation - ensure correct documents are sent to head office for the accurate billing to customers
• Branch contact register - complete the register after installation / withdrawal & ensure that the GM signs contracts & new data sheets
• Stock take - assist withs tock take
• Admin Control - ensure segregation of duties to ensure system soundness, keep register updated and follow-up with consultants on outstanding trials
• National Account Preparation - Ensure correct documents are sent to Head Office for the accurate billing to customers
• Human Resources duties:
  • Complete forms & obtain documents as required
  • Maintain EAA's, personal files, leave records and overtime
  • Issuing of engagement pack to new employees
  • Issuing of termination pack to employees who leave the company
  • Managing the attendance register
• Payroll & Payroll queries
  • Preparing the monthly commission in accordance with the sales policy to ensure on-time payment to Payspace and Printing of pay slips
  • Collection & submission of staff salary inputs

POSITION INFO:
Qualification and skills:

• Matric - NON-NEGOTIABLE
• Qualification (certificate / diploma) in Administration - advangeous
• Fluent in English and Afrikaans
• Fully computer literate - MS Office (Excel / Word)
• Valid drivers licence

• Excellent communciation skills
• Must be able to work independently
• Excellent time-management and self-management skills
• people Management skills
• Business Finance skills
• Analytical skills
• Administrative skills
• Maintaining and implementation skills
• IOS systems knowledge