Bookkeeper / HR Administrator/ Stock

SUMMARY:
Bookkeeper / HR Administrator/ Stock

POSITION INFO:
Qualification

• Matric / Senior Certificate
• Bcom / Matric / Senior Certificate
• Basic Bookkeeping Diploma or equivalent qualification
• Computer literate (Sage Pastel Partner)

• Experience
• Applicants must have:
• Minimum 5 years' experience  
• Minimum 3 years managing teams of 50+ employees (Payroll).
• Valid drivers license
• Experience within:
• Food manufacturing or similar
• Retail operations
• FMCG manufacturing
• Multi-site operations
• 5 – 10 Years in a related field
• Advanced Pastel Partner manufacturing experience, BOM maintenance
• Advanced Computer Literacy: Excel, Word, Outlook, & One-Drive
• Accurate, numerate with relevant experience within the accounting field along with knowledge in organizational effectiveness, and ability to impart knowledge effectively.
• Proficiency with payroll processing, strong analytical and problem-solving skill, excellent attention to detail and accuracy, strong communication and interpersonal skills.
• Handling sensitive employee data with integrity, discretion and confidentiality.

• Full Accounting Function
• Debtors: Manage the full accounts receivable function, invoice customers, perform debtor reconciliations, resolve queries, and distribute monthly statements.
• Creditors: Manage the full accounts payable function, perform creditor reconciliations, and prepare 2 monthly supplier payments.
• Cashbook & Banking: Maintain cashbooks, process daily transactions, and perform monthly bank reconciliations.
• Asset Register: Maintain and update the company’s fixed asset register.
• Financial Reporting: Prepare and issue monthly management accounts up to Trial Balance
• Treasury Management: Prepare daily cash flow reports and compile cash forecasts.
• Petty Cash: Control, reconcile, and issue petty cash.
• Statutory Compliance & Taxation
• VAT: Perform accurate VAT reconciliations and submit returns via SARS e-Filing.
• PAYE & UIF: Load monthly payroll taxes and UIF submissions onto SARS e-Filing.
• COIDA, Annual returns submissions & other
• Annual Reconciliations: Handle IRP5 reconciliations, EMP501 submissions to SARS, and issue annual IRP5 certificates.
• HR & Payroll Function
• Payroll / Wages Processing: Run the full payroll function using Pastel Payroll, including generating and distributing payslips.
• Statutory Returns: Manage monthly PAYE, UIF, and annual submissions.
• Employee contracts and personnel files
• Recruitment and interviewing
• Staff onboarding and inductions
• Leave management and attendance control
• Disciplinary processes and hearings
• Performance management support
• Office Administration & Operations
• Communication: Manage company emails and professional correspondence.
• Departmental Liaison: Interact and coordinate with different departments on a daily basis.
• Operational Support: Oversee remote cash-up procedures.
• Stock control function
• Conduct stock takes to ensure reconciliation between records and actuals.
• Control stock level days in accordance with Company standards.
• Proactively identify and report on overstocking, under-stocking or out of stock scenarios and engage with applicable role-players in order to address the misalignment and resolve promptly.
• Analyse and implement corrective measures to stabilise flow and inventory peaks.
• Ensure that applicable purchase orders and scheduled agreements are valid and applicable at all times.
• Coordinate stock exit and take-on.
• Identify and report poor performing or dormant stock items.
• Communicate low stock levels
• Be the custodian of stock record & balances.
• Responsible for physical verification, regular reconciliations, and general monitoring of stock activity.
• Assist in developing and implementing inventory policies and procedures.
• Prepare and distribute daily, weekly, monthly, and ad-hoc inventory levels and consumption reports to all the relevant stakeholders.
• Facilitate and participate in monthly and annual stock counts in the field.
• Perform monthly stock reconciliations of physical counts and highlight variances
• Reconcile stock deliveries with purchase orders, proof of delivery and actual invoices.
• Support accurate and timely reporting through ensuring all stock data is updated correctly.
• Build relationships with existing vendors and identify new vendors to service emerging needs