Bookkeeper

SUMMARY:
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POSITION INFO:

Purpose of the Role:

A bookkeeper is a financial professional responsible for maintaining accurate and up-to-date financial records for an organisation. They play a crucial role in managing the day-to-day financial operations and ensuring that financial information is recorded and organised effectively.

Key Responsibilities:

• Bookkeeping of at least 8 stores (subject to change at discretion of management).
• Processing of point-of-sale month-end reports.
• Processing of cashbooks (importing) and bank reconciliations.
• Processing of salary journals and timeous clearing of control accounts.
• Monthly audit files to be prepared and submitted to senior by deadline dates.
• Preparation of monthly management accounts to senior by deadline dates.
• Raising of accruals, provisions, fixed asset journals and other journals.
• Liaison with auditors.
• Liaison with staff and owners at stores, management and others.
• Payment of accounts on electronic banking.
• Attending to daily queries at store level.
• Completion of credit application and other forms.
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Fixed Assets

• Maintenance of fixed asset registers.
• Processing of fixed asset journals.
• Depreciation, addition and disposal entries to be passed.
• Control over documentation supporting additions and disposals.

Debtors

• Preparation and clearing of debtors reconciliations (+- 6 different types).
• Ensuring that all EDI payments are receipted by stores timeously.
• Reconciling of cash banked by store to daybooks daily and follow-up of over/under banking.
• Checking of daybooks and daily sales summaries and follow-up of variances.
• Monitoring of debt collection and debtors ageing.

Stock

• Monitoring and follow-up of stock count variances.

Statutory returns

• Reconciliation of VAT – box reports to General Ledger.
• Preparation of VAT returns and submission and payment thereof.
• Reconciliation of PAYE and follow-up of outstanding items.
• Preparation of PAYE returns and submission and payment thereof.
• Liaison with SARS in clearing old, outstanding items.

Qualifications & Experience:

• Proven work experience as a bookkeeper or in a similar role.
• Solid understanding of accounting principles and financial regulations.

Key Competencies:

• Proficiency in accounting software and MS Office (especially Excel).
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• High degree of confidentiality and integrity.