Bookkeeper & Administrative Officer

SUMMARY:
Job Title: Bookkeeper & Administrative Officer 
Location: Durban

Job Overview:
Manage the daily financial records, transactional accounting, and operational administrative tasks for the football club. This role ensures smooth day-to-day office management, accurate financial reporting, and administrative support for match days, team operations, and general club management.

POSITION INFO:
Minimum Requirements:

• Education: Diploma or Degree in Accounting, Finance, Bookkeeping, or Business Administration (or equivalent work experience).
•  Experience: 2–4 years of proven experience in bookkeeping and office administration (experience in sports, leisure, or hospitality is an advantage).
•  Software Proficiency: Microsoft Excel, IQ Retail would be advantageous but not required.
•  Financial Acumen: solid understanding of basic accounting principles, bank reconciliations. Budget and Cashflows
•  Skills: High attention to detail, strong organizational ability, and clear written/verbal communication skills.
•  Attributes: Integrity, discretion with sensitive salary/contract data, and the flexibility to work occasional match days or weekends if required.

• Support senior management with financial reports, budget tracking, and event preparations.
• Carry out any other operational or administrative tasks as reasonably required by club management.
• Document Management: Maintain physical and digital filing systems for contracts, player agreements, insurance policies, and compliance documents.
• Facility & Supplier Support: Coordinate with utility providers, facility maintenance vendors, and office supply vendors.
• Match-Day & Operations Admin: Assist with administrative preparation for home matches (accreditation, ticketing admin, official documentation, and hospitality arrangements).
• General Ledger Management: Maintain accurate, up-to-date records of all financial transactions using accounting software.
• Accounts Payable & Receivable: Process supplier invoices, expense claims, player/staff reimbursements, and manage match-day cash flow or ticket sales invoicing.
• Bank Reconciliation: Perform daily/weekly reconciliations of all club bank accounts, merchant portals, and petty cash.
• Credit Control: Track outstanding receivables (sponsorships, facility rentals, academy fees) and follow up on overdue payments.
• VAT/Tax Compliance: Assist in preparing periodic VAT returns and gathering documentation for annual audits.