Bookkeeper & Admin

SUMMARY:
The Bookkeeper & Admin will be responsible for financial management and essential administrative functions, reporting directly to the business owners.

POSITION INFO:

Bookkeeper & Admin

Take ownership of bookkeeping, management accounts, profitability reporting and essential administration across a growing catering and hospitality business.

Remote – South Africa | 9:00 AM – 5:00 PM UK Time, including a 1-hour unpaid lunch break | R28,000 – R30,000 per month

ABOUT OUR CLIENT

Our client is a catering and hospitality business that has grown from an annual turnover of £200,000 to £1.2 million over the past 12 years. The business currently has 5 employees, with plans to grow to 50 employees.

In addition to the primary catering and hospitality business, the owners manage a smaller self-drive hire business with an annual turnover of £120,000.

THE ROLE: BOOKKEEPER & ADMIN

The Bookkeeper & Admin will be responsible for financial management and essential administrative functions, reporting directly to the business owners.

The role covers management accounts, Profit & Loss reporting, profit margin analysis on catering jobs and minor bookkeeping oversight for the secondary business. It also includes customer-facing administration, responding to incoming leads, preparing quotations, supporting event-related operations and assisting with payroll administration.

Day-to-day communication is managed through active WhatsApp groups, including chef and team chats.

KEY RESPONSIBILITIES

• Manage core bookkeeping and financial administration.
• Draft management accounts.
• Prepare Profit & Loss (P&L) reports.
• Conduct profit margin analysis on catering jobs.
• Provide minor bookkeeping oversight for the secondary self-drive hire business.
• Use cloud-based invoicing and bookkeeping software.
• Act as a primary point of contact for weekly incoming leads.
• Respond to incoming leads within 24 hours.
• Issue brochures to prospective customers.
• Draft customer quotations.
• Support event-related administration and operations.
• Manage data-driven ordering of wedding crockery and cutlery several weeks in advance.
• Assist with payroll administration.
• Communicate with the wider team through active WhatsApp groups, including chef and team chats.
• Use the “Be Online” platform for daily calls.

ABOUT YOU

• Demonstrated bookkeeping experience, including drafting management accounts.
• Proficient in preparing Profit & Loss (P&L) reports and conducting profit margin analysis.
• Hands-on experience with cloud-based invoicing and bookkeeping software.
• Strong administrative and customer service skills, including responding to leads, sending brochures and drafting quotations.
• Able to work full-time hours aligned with UK standard business hours of 9:00 AM – 5:00 PM UK time.
• Must have a dedicated, undisturbed remote working setup.
• Must pass a 3-month probationary period.
• Restaurant or catering industry bookkeeping experience is highly preferred.
• Adaptable, self-motivated and comfortable working remotely in a fast-paced environment.

WORKING HOURS

9:00 AM – 5:00 PM UK time, including a 1-hour unpaid lunch break.

LEAVE STRUCTURE

Total annual leave is 28 days, including 8 UK bank holidays.

Local South African holidays are stated as 15 statutory days plus 12 public holidays and will be managed by aligning UK holidays with 5 additional requested days to reach 20 annual leave days.

IT SETUP & SUPPORT

Hardware will be provided via an online click store, including a laptop, phone and second screen.

In-house IT support will configure the laptop 3–5 days prior to the start date. Daily calls will use the “Be Online” platform.

PROBATION

The role has a 3-month probationary period, with weekly senior team review meetings.

INCENTIVES

Potential financial performance incentives will be discussed in relation to helping reduce operational overhead costs.