Bid Office Administrator (Belville)

 

Recruiter:

Swift Human Resources

Job Ref:

1801289055

Date posted:

Saturday, April 9, 2022

Location:

Cape Town, South Africa


SUMMARY:
-

JOB DESCRIPTION:

Core Outputs

  • Arrange bid kick-off meetings with relevant role players, keep minutes and distribute accordingly
  • Undertake other administrative tasks as required
  • Update monthly calendar with bid closure dates
  • Actively search for new tenders on a daily basis
  • Provide assistance to the Bid Office Manager as required
  • Create system generated tracking of the tender process
  • Follow up on PreSales with outstanding information on specific tenders
  • Keeping stationery list updated and order additional as required
  • Assist with the pre-qualification of all tenders
  • Registration and capturing of information of all tenders on CRM system
  • General query handling
  • Escalation of queries
  • Ad hoc updates to tender/bid library
  • Maintenance of electronic paper filing system
  • Completion of Supplier Database Registrations as and when needed
  • Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc
  • Coordinating compulsory briefing/site surveys
  • Formatting of bid response documents according to Style Guide
  • Checking of documents from a grammatical and layout perspective
  • Printing and collation of responses
  • Arranging courier services for bid responses
  • Completion of statutory RFP/RFQ document with the assistance of Bid Manager
  • Completion of submission summary report (pricing, solution etc)
  • Follow up on bid until awarded / Monitoring of state organ/client website for award information

Essential Requirements

  • Minimum Qualification - Grade 12
  • 1-2 years experience in ICT (Information and Communications Technology) sales or technical
  • Knowledge of network infrastructure and services (LAN, WAN, routers, switches etc)
  • Previous experience in a bid office environment will be an advantage
  • Able to work outside of normal working hours

 

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