Assistant Procurement Specialist (Manufacturing, Imports & Exports)

Recruiter:

Be Different Recruitment

Job Ref:

JHB006455/MM1

Date posted:

Friday, July 17, 2026

Location:

Johannesburg, South Africa

SUMMARY:
Our client, that proudly serves the hospitality industry with a comprehensive range of high-quality products is looking for an Assistant Procurement Specialist (Manufacturing, Imports & Exports) - Hospitality to supports the procurement function by sourcing materials, coordinating purchases, managing supplier relationships and ensuring the timely availability of raw materials, components and services required for manufacturing operations.

The role also assists with import and export processes, ensuring compliance with international trade regulations, customs requirements and company policies while maintaining cost efficiency and supply continuity.

POSITION INFO:
In order to be considered the following is required:

Diploma or Bachelor's Degree in: Supply Chain Management | Procurement & Logistics | Business Administration | International Trade | Operations Management or related field
1–3 years of experience in procurement, purchasing, logistics, import / export, or supply chain operations
Experience in a manufacturing environment is preferred
Knowledge of international shipping and customs procedures is advantageous.
Strong understanding of procurement principles and supply chain processes
Knowledge of import / export regulations and shipping documentation
Proficiency in ERP systems (SAP, Oracle, Sage, Microsoft Dynamics)
Advanced Microsoft Excel and reporting skills
Strong negotiation and supplier management abilities
Excellent communication and organizational skills
Ability to work under pressure and meet deadlines
Strong analytical and problem-solving skills
Attention to detail and accuracy in documentation

Key Performance Indicators (KPIs):

On-time delivery of purchased materials
Procurement cost savings achieved
Inventory availability and stockout reduction
Supplier performance and compliance rates
Accuracy of procurement and shipping documentation
Import / export clearance efficiency
Purchase order processing turnaround time

Duties & Responsibilities

Procurement & Sourcing:

Assist in sourcing raw materials, packaging materials, machinery parts and services required for production
Obtain and evaluate supplier quotations, negotiate pricing and prepare purchase orders
Monitor inventory levels and coordinate replenishment activities to avoid production disruptions
Support supplier selection, qualification, and performance evaluation processes
Maintain accurate procurement records, contracts and supplier databases
Follow up with suppliers on order status, delivery schedules and quality issues

Import & Export Coordination:

Coordinate import and export shipments with freight forwarders, customs brokers and logistics providers
Prepare and review shipping documentation, including:

Commercial Invoices
Packing Lists
Bills of Lading
Certificates of Origin
Import / Export Permits

Ensure compliance with customs regulations, international trade laws and company policies
Track international shipments and resolve delays, discrepancies or customs clearance issues
Assist in calculating landed costs, duties, taxes and freight expenses

Supplier & Vendor Management:

Maintain strong relationships with local and international suppliers
Communicate purchase requirements and delivery expectations effectively
Support supplier audits and performance reviews
Assist in resolving supplier disputes related to pricing, quality and delivery

Inventory & Production Support:

Collaborate with production planning and warehouse teams to forecast material requirements
Monitor stock levels and identify potential shortages
Assist in implementing inventory optimization strategies
Support cycle counts and inventory reconciliation activities

Compliance & Reporting:

Ensure procurement activities comply with company procedures and ethical sourcing standards
Generate procurement, inventory, and supplier performance reports
Maintain accurate records for audits and regulatory compliance
Assist with budgeting and cost-saving initiatives

Information displayed above not limited to advertisement.

If you are interested in this role please apply for the role asap as we are reviewing CVs and will reach out to you asap if you have a good CV for the role.

Please consider your application as unsuccessful if you have not received a response within 14 days of submitting your application

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