Assistant Procurement Specialist (Manufacturing, Imports & Exports) - Hospitality

SUMMARY:
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POSITION INFO:

In order to be considered the following is required:

• Diploma or Bachelor's Degree in: Supply Chain Management | Procurement & Logistics | Business Administration | International Trade | Operations Management or related field
• 1–3 years of experience in procurement, purchasing, logistics, import / export, or supply chain operations
• Experience in a manufacturing environment is preferred
• Knowledge of international shipping and customs procedures is advantageous.
• Strong understanding of procurement principles and supply chain processes
• Knowledge of import / export regulations and shipping documentation
• Proficiency in ERP systems (SAP, Oracle, Sage, Microsoft Dynamics)
• Advanced Microsoft Excel and reporting skills
• Strong negotiation and supplier management abilities
• Excellent communication and organizational skills
• Ability to work under pressure and meet deadlines
• Strong analytical and problem-solving skills
• Attention to detail and accuracy in documentation

Key Performance Indicators (KPIs):

• On-time delivery of purchased materials
• Procurement cost savings achieved
• Inventory availability and stockout reduction
• Supplier performance and compliance rates
• Accuracy of procurement and shipping documentation
• Import / export clearance efficiency
• Purchase order processing turnaround time

Duties & Responsibilities:

Procurement & Sourcing:

• Assist in sourcing raw materials, packaging materials, machinery parts and services required for production
• Obtain and evaluate supplier quotations, negotiate pricing and prepare purchase orders
• Monitor inventory levels and coordinate replenishment activities to avoid production disruptions
• Support supplier selection, qualification, and performance evaluation processes
• Maintain accurate procurement records, contracts and supplier databases
• Follow up with suppliers on order status, delivery schedules and quality issues

Import & Export Coordination:

• Coordinate import and export shipments with freight forwarders, customs brokers and logistics providers
• Prepare and review shipping documentation, including:

1. Commercial Invoices
2. Packing Lists
3. Bills of Lading
4. Certificates of Origin
5. Import / Export Permits

• Ensure compliance with customs regulations, international trade laws and company policies.
• Track international shipments and resolve delays, discrepancies, or customs clearance issues
• Assist in calculating landed costs, duties, taxes, and freight expenses

Supplier & Vendor Management:

• Maintain strong relationships with local and international suppliers
• Communicate purchase requirements and delivery expectations effectively
• Support supplier audits and performance reviews
• Assist in resolving supplier disputes related to pricing, quality and delivery

Inventory & Production Support:

• Collaborate with production planning and warehouse teams to forecast material requirements
• Monitor stock levels and identify potential shortages
• Assist in implementing inventory optimization strategies
• Support cycle counts and inventory reconciliation activities

Compliance & Reporting:

• Ensure procurement activities comply with company procedures and ethical sourcing standards
• Generate procurement, inventory, and supplier performance reports
• Maintain accurate records for audits and regulatory compliance
• Assist with budgeting and cost-saving initiatives

Information displayed above not limited to advertisement.

Please consider your application as unsuccessful if you have not received a response within 14 days of submitting your application.