Administrator and Support

Recruiter:

Creative Leadership Solutions

Job Ref:

PTA000026/MM

Date posted:

Friday, September 5, 2025

Location:

Pretoria, South Africa

SUMMARY:
Introduction:
Our client, based in Pretoria East, builds business systems and processes for the pharmaceutical industry. They are seeking a skilled Administrator and Support professional to join their team. The company values efficiency, analytical thinking, and proactive problem-solving. This role is ideal for a tech-savvy individual who thrives in a fast-paced environment and enjoys contributing to data-driven decision-making.

Job Purpose:
As an Administrator and Support specialist, you will play a key role in supporting the company’s mission of building systems and processes for the pharmaceutical industry. You will provide essential administrative assistance to keep office operations running smoothly, manage system and database functions, analyse and report on key metrics, assist with basic bookkeeping, and support customers or representatives in effectively using the company’s platforms.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

Higher Certificate or Diploma (NQF 6)

Minimum education (desirable):

Tertiary qualification such as a Degree (Advantageous)

Minimum applicable experience (years):

3-4 years

Required nature of experience:

General administration and support
Database management and maintenance
Customer/representative support and query resolution
Reporting and data analysis

Skills and Knowledge (essential):

Intermediate computer proficiency (MS Office& MS Excel)
Sage Accounting (desirable)
Strong communication skills (written and verbal)
Organisational and time management skills
Attention to detail and accuracy

Other:

Professional, diligent, and reliable
Ability to multitask and meet deadlines

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Administrative Tasks

Update, manage, and maintain company databases (e.g., pharmacy/product information, automated invoicing).
Test systems and log any issues to the internal team for resolution.

System Management/Support

Respond to customer/representative queries within 48 hours via phone and/or email.
Assist customers with feature usage and provide guidance as needed.
Analyse and report on system challenges through scenario testing or user impersonation.
Report technical issues to service providers and/or management.
Share feature requests and workarounds with the team.
Follow up with customers/representatives to ensure issues are resolved.
Manage, create, and support system users/customers (e.g., automated invoicing)

Reporting
Prepare intermediate-level reports, including:

Deals factoring (SEP, MAPL & Total Deals)
TLC, MAPL & IPL data fees
Forecast sheets
SEP & ad hoc deal calculations
Pharma fees calculations

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