Administrator / Receptionist

SUMMARY:
Our client is seeking a motivated and detail-oriented Admin Assistant / Receptionist to become the welcoming face of their company and support their operations team with key administrative functions. The ideal candidate will be proactive, efficient, and professional in managing both front desk and behind-the-scenes administrative responsibilities.
 
Working hours:

• Monday – Friday: 08:00 – 17:00

POSITION INFO:
Minimum requirements:

• Grade 12 and a post-matric certificate or diploma in office administration or a similar field is advantageous.
• 2+ years of experience in a receptionist, office assistant, or general administrative role.
• Strong proficiency in Microsoft Word and Excel – must be able to create, format, and manage documents and spreadsheets.
• Professional communication skills (both verbal and written).
• Ability to prioritise tasks, work under pressure, and meet deadlines.
• Excellent attention to detail and organisational skills.
• Ability to work independently and take initiative.

• Greet and welcome visitors, clients, and service providers professionally.
• Manage incoming calls and direct them to the appropriate person or department.
• Handle incoming and outgoing mail and courier services.
• Maintain a tidy and professional reception area.

• Perform general administrative duties including filing, photocopying, scanning, and document control.
• Prepare, format, and update documents in Microsoft Word and Excel.
• Assist with diary management, meeting scheduling, and coordination.
• Support internal teams with ad hoc tasks and follow-ups as needed.
• Maintain office supplies inventory and place orders as required.

• Ensure smooth day-to-day office operations.
• Assist in the onboarding of new staff (admin support).
• Liaise with service providers for office-related maintenance and needs.