Administrator Front Desk Secretary

SUMMARY:
My client from the UAE are seeking a highly organized and proactive Administration cum Secretary to provide comprehensive administrative, clerical, and secretarial support to our South African operations.

POSITION INFO:

The ideal candidate will ensure smooth day-to-day office functioning, assist leadership with
administrative tasks, and uphold professional communication within and outside the company.

Manage and organize office operations and procedures, including filing systems, correspondence, and supplies management. • Schedule appointments, meetings, and conference calls; prepare meeting agendas and minutes. • Handle incoming calls, emails, and other communications professionally and efficiently. • Draft, format, and proofread business correspondence, reports, presentations, and other documents. • Maintain and update company databases, records, and filing systems (both electronic and paper-based). • Coordinate travel arrangements, visas, and accommodation for management and visiting staff. • Support HR administration, including assisting with onboarding, leave tracking, and recordkeeping. • Manage office supplies inventory and place orders when necessary. • Liaise with vendors, service providers, and landlords to ensure smooth office operations. • Assist in organizing internal and external events, workshops, or staff functions. • Handle confidential information with integrity and discretion. • Perform general administrative duties and ad-hoc tasks as assigned by management.

Qualifications and Skills: • Diploma or Certificate in Office Administration, Business Administration, or Secretarial Studies. • Minimum 2–4 years of relevant experience in administration and secretarial roles. • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). • Strong written and verbal communication skills in English. • Excellent organizational and time-management skills. • Professional demeanor with a positive attitude and strong work ethic. • Ability to prioritize tasks and work under pressure in a fast-paced environment. • Attention to detail and problem-solving skills. • Familiarity with South African business protocols and compliance will be an advantage. Preferred Attributes: • Experience supporting senior executives or multiple departments. • Knowledge of basic accounting or procurement processes. • Ability to work independently with minimal supervision. • Strong interpersonal skills and customer-service orientation.