Administrator/ Driver

SUMMARY:
We are seeking a proactive Administrator/ Driver to join our team. The role involves providing administrative support to the team and handling driving duties as required.

POSITION INFO:
Key Responsibilities

• Answer and screen calls and emails for the manager as requested.
• Maintain the appointment diary for the Admin Manager.
• Compile and distribute daily security asset inspection reports.
• Compile and distribute daily consumption reports.
• Collect monthly reports from branches (HSE, Security, Fleet, Consumption).
• Capture data from monthly reports accurately.
• Obtain monthly invoices from service providers and follow up on outstanding items.
• Process monthly payments by completing purchase requisitions and submitting them for approval.
•  Submit approved requisitions to Finance and ensure payments are processed before due dates.
• Conduct monthly hygiene and safety inspections, ensuring cleanliness of facilities.
• Ensure monthly vehicle inspections are completed and recorded.
• Process fleet vehicle costs, maintain updated records, and report on fleet maintenance.
• Complete and submit insurance claim reports with supporting documentation.
• Follow up on insurance claims until resolution.
• Process tracking installation requests and ensure certificates are received.
• Create and manage user accounts on the tracking system, communicating details to relevant managers.
• Draft letters, emails, and take minutes during meetings.
• Attend meetings on behalf of the manager when delegated.
• Maintain an organized and accessible filing system.
• Perform general driving duties, including transporting persons and delivering/collecting goods.
• Carry out ad hoc administrative tasks to ensure smooth operational flow.

• Matric certificate
• Minimum 3 years’ experience in a similar role
• Code 8 driver’s license
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong written and verbal communication skills in English
• Excellent organizational and multitasking abilities
• Confident and proactive approach; anticipates issues and requirements
• Team player with strong interpersonal skills
• Honest, reliable, and dedicated
• Detail-oriented with a focus on accuracy