Administrator

Main purpose of the job:

• To provide regulatory and general administrative support services to Wits Clinical Research (WCR)

Location:

• 27 Ridge Road, Parktown - Johannesburg

Key performance areas:

• Operations oversight and maintenance of the office and equipment
• Manage site reception and the Clinic calendar
• Manage the completion of daily visit schedule and billing sheets
• Compiling of regulatory documents for submission and ensuring all signatures are in place
• Assist Sponsors with SAHPRA, WHREC, and other regulatory application forms and get signatures from investigators
• Follow up with regulatory authorities and sponsor companies regarding the status of applications
• Maintaining relevant online trackers and keeping online trackers up to date
• Assist site staff with ad-hoc regulatory documents
• Capture products daily on fee trackers
• Obtain signatures from Principal Investigators (PI) for specialist fees monthly
• Provide accurate and timely feedback to stakeholders regarding payments
• Verify transactions on petty cash and patient transport weekly claim schedule
• Compile petty cash schedules, ensure that all slips are obtained, and submit to WHC Core on the PMV system
• E-wallet payment processing
• Procurement of all site items as per WHC guidelines
• Conduct monthly stock takes of stationery and groceries
• Process Creditor invoices as per WCH guidelines
• Reconciliation of all purchase orders issued against invoices received
• File statements, documentation, and correspondence to/from creditors
• Assist the administrative staff with arrangements for participant visits (Patient transport with Uber, Vendor booking details, etc.)
• Assist the team with ad hoc assignments and duties as needed, delegated by the line manager, and within the scope of practice

Required minimum education and training:

• Degree in Office Administration
• A diploma or Degree in a finance-related field will be advantageous

Required minimum work experience:

• Minimum of 2 years’ Office Administration experience

Desirable additional education, work experience, and personal abilities:

• Experience working in a research environment will be advantageous
• Exceptional organizational and administrative skills with working knowledge of Microsoft Office & basic Finances
• Excellent communication skills (both written and oral)
• Ability to establish and maintain effective working relationships with internal and external stakeholders and other syndicates
• Attention to detail
• Able to maintain confidentiality, tact, and professionalism at all times
• Able to exercise discretion, high levels of initiative, and independent decision-making
• Must be assertive, confident, and adaptable
• Self-motivated, able to work independently with high regard for work ethic, values, and integrity, and work as part of a multidisciplinary team
• Must be able to travel to different sites as and when required
• Overtime may be required from time to time
• Able to work in a demanding and diverse environment and adapt to changes

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 07 July 2022.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

Please note:

• Our Client, WHC, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.
• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.