Administrator

Recruiter:

Signa Opportunity

Job Ref:

JHB000939/SMO

Date posted:

Monday, May 4, 2026

Location:

Johannesburg, South Africa

SUMMARY:
Signa Opportunity
is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: Administrator

Stipend: R6700

Location: Gauteng (Rosebank)

POSITION INFO:
About the role
The Administrator in our organisation is responsible for ensuring efficient, accurate, and well-coordinated administrative operations that support client service, order processing, and internal workflow.

Responsibilities:

Administrative Support

Execute daily administrative tasks efficiently and accurately.
Prepare quotations, invoices, PO and reports within required turnaround times.
Maintain well-organised filing systems (digital and physical).
Ensure all documentation is accurate, complete, and up to date.
Handle emails, calls, and client correspondence professionally.

Order and Operations Coordination

Capture and process client orders with high attention to detail.
Coordinate with suppliers and internal teams to ensure smooth workflow.
Track order progress, proactively communicate updates and ensure timely delivery.
Adapt processes where necessary to meet specific client. requirements without compromising structure.

Client Service Support

Respond to client queries professionally and timeously.
Maintain clear, transparent communication with clients at all times.
Follow up on orders, feedback, and outstanding information.
Support the sales team with administrative tasks.

Data and Systems Management

Maintain accurate client databases and records.
Use Excel and internal systems to track orders, stock, and performance.
Generate basic operational and sales reports when required.

Business Support Contribution

Support the sales and operations team in achieving business targets.
Contribute to improving processes and efficiency within the business.
Assist in ensuring client satisfaction, repeat business, and growth.
Play an active role in supporting a productive and positive work environment.

Minimum Requirements

South African Unemployed youth between the ages of 18 and 34.
Must not have participated on the YES programme before.
Matric.
Diploma or certificate in Administration, Business, or related field – Advantageous.
Experience in retail, corporate wear, branding, or similar industries – Advantageous.

Skills and Competencies

Technical Skills

Proficient in Microsoft Office (especially Excel, Word, Outlook).
Basic understanding of invoicing and quotations.
Comfortable working with systems and databases (CRM).

Core Competencies (Aligned to Values)

Speed with Precision

Works efficiently without compromising accuracy.
Meets deadlines consistently.

Order with Flexibility

Highly organised with the ability to adapt when required.
Manages multiple tasks while maintaining structure.

Built on Trust

Communicates clearly, honestly, and professionally.
Demonstrates reliability and accountability.

Personal Attributes and Added Requirements

Strong attention to detail with an eye for fashion and branding presentation.
Confident in communicating with clients and internal teams.
Comfortable working in a fast-paced, deadline-driven environment.
Ability to think out of the box when solving problems or meeting client needs.
Demonstrates an authentic and professional approach in all interactions.
Well-presented, reflecting the brand and image of Company.
Positive attitude and willingness to learn and grow.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

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