Administrator

SUMMARY:
You will be responsible for overseeing daily admin functions, managing stock levels through regular stock counts, coordinating with suppliers, and ensuring all records are accurate and up to date. Strong communication, attention to detail, and the ability to multitask are essential.

POSITION INFO:

Requirements:

Sage X3 experience (essential) or similar ERP system for:

• Stock movements & Stock count processes.
• Purchase orders & receipts.
• Product master data.
• Debtors, creditors, and stock processing.
• Intermediate Excel skills, including working with reports and data analysis.

Competencies:

•             Excellent communication skills, with the ability to coordinate effectively with internal teams and external suppliers.

•             Highly detail-oriented and organised, with strong follow-through.

•             Able to work independently and manage multiple priorities in a busy environment.

•             Strong administrative skills, including document control and accurate record keeping.

•             Proactive, solutions-focused mindset with strong analytical and problem-solving skills.

Experience:

Stock Control & Inventory Management:

•             Manage and monitor stock levels, ensuring accuracy through regular stock count processes.

•             Track and record stock movements, investigate discrepancies, and maintain clear audit trails.

•             Process and manage purchase orders and purchase order receipts.

•             Maintain and update product master data in the system.

•             Coordinate with suppliers regarding deliveries, stock issues, and lead times.

•             Generate and interpret Excel reports from system data to optimise stock levels and support decision-making.

Business Administration & Office Management:

•             Oversee daily administrative operations to ensure smooth workflow across the steam house and office.

•             Manage calendars and schedules for managers and team members, including arranging appointments and travel.

•             Monitor and respond to emails and phone calls, redirecting queries appropriately and ensuring timely follow-up.

•             Prepare meeting agendas, take minutes, and distribute documentation, track action items and follow-ups.

•             Coordinate meetings and special events, including logistics and support materials.

•             Oversee office activities, including supply inventory and general office upkeep.

•             Ensure compliance with organisational policies, procedures, and administrative standards.

HR & Finance Support:

•             Collaborate with HR on recruitment processes, onboarding new hires, and maintaining employee records.

•             Assist in the preparation of financial reports, invoices, and expense reimbursements.

•             Process weekly wages accurately and on time.

Documentation & Reporting:

•             Maintain accurate and organised filing of documents related to Sage X3 (or similar) transactions.

•             Produce regular and ad-hoc Excel reports for management, based on system data.

Knowledge & Skills:

•             Proven experience in Stock Control, Stock Management, and Inventory Control.

•             Experience working in a fast-paced, industrial environment (steam house / manufacturing / industrial operations advantageous).

•             Ability to process weekly wages.