Administrator

SUMMARY:
We invite candidates to apply for the Administrator role for our client in the Truck Industry, based in Isando area JHB.

POSITION INFO:

• Answer and screen calls and emails for manager as and when requested. 
• Keep appointment diary for Admin manager 
• Compile daily security asset inspection report by obtaining security inspections and distribute to relevant role players 
• Compile daily consumption report and distribute to all role players 
• Collect all monthly reports from branches (HSE, Security, Fleet, Consumption) 
• Data capturing of all relevant info on monthly reports 
• Obtain all monthly invoices from service providers and follow up on outstanding invoices 
• Process all monthly payments by completing purchase requisitions and submit to Admin Manager 
• Office for sign off 
• After approval, submit to finance and ensure payments are processed before due dates 
• Ensure monthly inspections on hygiene and safety which include cleanliness of facilities.  
• Ensure monthly vehicle inspections is done by the delegated person and capture relevant information 
• Process all fleet vehicle cost and keep fleet vehicle maintenance current & report updated 
• Ensure all insurance claim reports are completed and submitted to management with all relevant supporting documents 
• Follow-up on claims processed 
• Process tracking installation requests and ensure installation certificates are received 
• Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users. 
• Typing of letter/emails and taking of minutes during meetings 
• Attend meetings on behalf of manager when delegated to do so 
• Filing of all records and keep an easily accessible filing system 
• General driving duties which will include the transfer of persons and collection, or delivery of goods and any other driving duties as may be required from time to time.

• Matric or higher 
• Minimum 3 years experiences in similar role 
• Code 8 license a must 
• Advanced MS Office
• Excel experience
• Data capturing and reporting experience essential

• Strong administrative ability and follow up reliability 
• Confident and proactive approach- anticipates issues and requirements 
• Attention to detail 
• Strong documentation skills 
• Team Player