Administrator – Travel Sector

SUMMARY:
Are you adept at managing multiple tasks simultaneously, supporting Office Management with Corporate Travel arrangements?
 
A global organisation in the V&A Waterfront area is seeking a professional Administrator to assist with in-house travel requests throughout the organisation. This includes booking rental vehicles and accommodation for groups of Executives, visa applications and dining recommendations, as well serving as Front of House relief when needed.
 
Intermediate to advanced MS Office Suite is required (PowerPoint, Excel & Word) and experience with Sage or similar accounting software is advantageous, to assist with processing invoices.

POSITION INFO:
REQUIREMENTS

• Matric or equivalent
• Further education in travel and tourism preferred
• Minimum of 2 years’ experience in a similar role
• Intermediate to advanced skills in Microsoft Office Suite – Word, Excel, PowerPoint
• Above-average written and verbal communication skills in English
• Experience in handling complex travel arrangements, including group bookings, corporate travel and international destinations
• Knowledge of current industry laws, regulations and ethics about the travel industry
• Track record of successfully planning and organizing itineraries for diverse client and employee profiles
• Strong administrative capabilities, with Sage experience beneficial
• Attention to detail is crucial
• Works well under pressure and meets tight deadlines
• Risk management and strong decision-making skills
• Proven ability to deal with employees at all levels

• Booking accommodation and rental vehicles, including the company vehicles
• Assist with Visa Applications
• Processing Invoices
• Perform related administrative tasks, maintaining travel lists and updating spreadsheets
• Assist with PPE requests and maintain stock
• Arrange and keep a record of staff medicals
• Assisting the Travel Coordinator with travel emergencies, changes, cancellation and re-booking as required
• Serving as a backup function for the front desk, receiving clients, candidates and stakeholders and assisting with general admin