Administrative Project Assistant

SUMMARY:
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POSITION INFO:

Administrative Project Assistant

Location: Gqeberha (Port Elizabeth), Eastern Cape, South Africa
Position Type: Full-Time, Office-Based
Salary: Market-related / To be discussed

About the Role

We are seeking a motivated and detail-oriented Administrative Project Assistant to join our growing team. This role is ideal for someone who enjoys administration, project coordination, and working in a collaborative environment. The successful candidate will provide administrative support to ensure projects are delivered efficiently and on schedule while maintaining excellent communication with clients and internal teams.

Key Responsibilities

• Assist with daily administrative and project coordination tasks.
• Create, update, and manage project tickets, task lists, and project schedules.
• Follow up with clients regarding content, feedback, approvals, and project requirements.
• Schedule meetings and maintain project calendars.
• Organize and maintain project documentation and records.
• Monitor project deadlines and assist in ensuring tasks are completed on time.
• Liaise with developers, designers, and clients to keep projects progressing smoothly.
• Prepare project reports and status updates for management.
• Assist with website content uploads and perform basic quality checks when required.
• Manage emails, filing systems, and general administrative duties.
• Assist with quotations and other office administration functions as needed.

Minimum Requirements

• Grade 12 (Matric) certificate.
• Minimum of 1–2 years' experience in an administrative, project coordination, or office support role.
• Strong computer literacy, including Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• High level of attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Professional, positive, and proactive attitude.
• Reliable transport to and from the office in Gqeberha.

Advantageous

• Experience working in a digital, marketing, IT, or project-based environment.
• Experience using project management software such as Trello, ClickUp, Asana, Monday.com, or similar platforms.
• Experience with website content management systems (e.g., WordPress).
• Basic understanding of project management principles.