Administrative Coordinator

Recruiter:

Helderberg Personnel CC

Job Ref:

SW006287/JM

Date posted:

Wednesday, June 3, 2026

Location:

Stellenbosch, South Africa

SUMMARY:
My client, an established agricultural company is seeking to employ an Administrative Coordinator with at least 2 - 3 years relevant experience in an administrative or financial role.

A relevant degree will count in your favor.

POSITION INFO:
EXPERIENCE AND QUALIFICATIONS:

Relevant degree will count in the candidate's favor.
At least 2 - 3 years of experience in an administrative or financial role.

RESPONSIBILITIES:
1. Contracts

Perform cost calculations on transactions.
Check that sales contracts are signed.
Draw up internal sales contracts.

2. Invoicing

Invoicing and store necessary documents.
Email / post invoice to client.
Make transfers to other marketers.
Draw up credit notes.
Create and send pro forma invoices.

3. Loading of external invoices

Prepare creditors invoices for payment (POC).
Load storage invoices on correct contract.
Load transport invoices on primary cost for loads unloaded in stores.

4. Miscellaneous

Provisions.
Commissions checked monthly on time.
Closing of contracts end February and September
Six (6) Months reconciliations.
Handle minor inquiries/complaints as soon as possible.
New debtors and creditors collection of necessary paperwork.

5. Inventory

Complete inventory report.
Check inventory in stores with GP inventory.
Complete request for inventory adjustments where necessary.
Annual inventory confirmation.

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