Administrative Assistant (AA) (Roodepoort, JHB)

 

Recruiter:

Career Circuit

Job Ref:

Administrative Assis..

Date posted:

Monday, May 30, 2022

Location:

roodepoort, Gauteng, South Africa

Salary:

Market Related


SUMMARY:
Administrative Assistant (AA) (Roodepoort, JHB)

JOB DESCRIPTION:

The Administrative Assistant provides administrative and clinical management support to the Clinical Site Monitoring Team of the Company and assists the study team in preparing, initiating and managing international clinical studies conducted by the South African Affiliate.  Assists with Investigator Site and Vendor Payments according to local Finance processes and Clinical Study Payment systems.  The key impact of this role is to ensure through their contribution to the local Clinical team, that Site Management & Monitoring fulfills its commitment to the global organization.

 

Qualifications:

ØProven strong planning and organizational skills and the ability to work effectively and efficiently in a dynamic environment with competing projects and deadlines.
ØAbility to manage multiple priorities / projects, communication and interpersonal skills, including situations of conflict resolution, problem solving and crisis management.  Proactive and positive team player.
ØWritten and verbal fluency in English and local language (if not English).  Familiarity with all standard IT office tools.
ØProven ability to communicate effectively within a multi-cultural / global team environment.
ØExhibits high level of flexibility when facing changes in the work environment
ØAbility to create a positive work environment by encouraging mutual respect, innovation, and accountability at all levels.
ØAppropriate life-science or health-care related qualification or equivalent work experience.
Ø

Responsibilities:

ØAA provides administrative and clinical management support and assists with the in-house organization, management and execution of projects and activities undertaken by Clinical Site Management personnel assigned to clinical studies conducted within the country.
ØAA creates a local trial file for the filing of Country specific information.  Supports CRAs with the CA and EC submissions of clinical studies and related amendments, including collection of essential documents.  Supports CRAs with preparations for PSVs, SIVs, and COVs, as necessary
ØSupports local Clinical Team with the handling of Essential Documents, including Contracts and Archiving. 
ØActs as In-house support for CRAs during site visits (administrative tasks, point of contact).
ØActs as In-house support for CRAs with the handling and destruction arrangements of Investigational Product as, and if, required. 
ØParticipates in pre-audit activities to meet both Audit requirements. 
ØSupports Clinical Team with the processing of Expense Reports and Travel arrangements.
ØActively participates in relevant Meetings, manages the collection and distribution of mail and courier requests and may act as a local liaison for CRO (Observational) Studies.
ØAssists with other general administrative and organizational matters related to the efficient operation of the CSM Team.
ØSupports Managers with the following items:
ØCoordinates new employee set up and onboarding (training files)
ØMay manage travel scheduling, domestic and international, with regards to flights, accommodation, car hire and visa requirements.
ØMay be requested to prepare expense reports.

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

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