Administrative Assistant

SUMMARY:
Job Title: Administrator Assistant – One Year Employment Contract
Location: Cape Town (Hybrid) with meetings in Blaauwberg, Cape Town when required

Hospitality Hire is recruiting on behalf of a leading professional membership organisation for an organised and proactive
Administrator Assistant to support the General Manager with the day-to-day administration and operations of the organisation.
This is an excellent opportunity for an administrative professional who enjoys working in a dynamic environment where no two days are the same. The successful candidate will play a key role in managing client memberships, coordinating professional networking events, supporting Board administration, maintaining organisational records, and ensuring the smooth running of daily operations

POSITION INFO:
Minimum Requirements

- Previous experience in an administrative, office support, membership administration or event coordination role

- Excellent organisational skills with exceptional attention to detail
- Strong written and verbal communication skills
- Professional communication skills when engaging with members, clients, stakeholders and suppliers
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Google Workspace, including Gmail, Google Drive and Google Calendar
- Comfortable using online databases, membership management systems and event registration platforms
- Ability to work independently while contributing effectively within a small team
- Experience taking meeting minutes and preparing meeting documentation will be advantageous

Key Responsibilities

- Provide administrative and operational support to the General Manager
- Manage client membership enquiries, applications, renewals and onboarding processes
- Maintain accurate membership records and organisational databases
- Coordinate professional networking events, including registrations and attendee communications
- Upload events to the website and event management platforms
- Assist with newsletters, email communications and promotional materials
- Schedule Board and Committee meetings and prepare meeting documentation
- Attend online meetings, record accurate minutes and distribute action lists
- Maintain organised records and document management within Google Drive
- Coordinate bookings, obtain quotations and liaise with suppliers as required

What We're Looking For
We're looking for a highly organised, self-motivated administrator with excellent communication skills who enjoys supporting a professional organisation. You should be comfortable juggling multiple responsibilities, coordinating networking events, managing memberships, and delivering a consistently high standard of administrative support while building positive relationships with members, clients and stakeholders.

Working Arrangement
This is a hybrid position based in Cape Town, offering a combination of remote and in-person work. The successful candidate will be required to attend regular meetings with the General Manager, Board meetings, networking events and other organisational activities as required.

To Apply

If you meet the above requirements and are looking for an exciting opportunity to join a professional membership organisation, we'd love to hear from you.

Only candidates who meet the minimum requirements will be contacted.