Administrative Assistant

Recruiter:

Objective Personnel

Job Ref:

BOK005833/AW

Date posted:

Thursday, June 25, 2026

Location:

Cape Town, South Africa

Salary:

Monthly

SUMMARY:
Administrative Assistant

POSITION INFO:
Qualification

Matric / Certificate

Requirements

Advanced proficiency in Microsoft Excel (formulas, VLOOKUP / XLOOKUP, Pivot Tables, data analysis and reporting)
Proficiency in Microsoft Word, Outlook and PowerPoint
Excellent organisational and time management skills
Strong attention to detail and accuracy
Good verbal and written communication skills
Ability to multitask and meet deadlines
Problem-solving and analytical skills
Ability to work independently and as part of a team
High level of integrity and confidentiality
Customer service orientation and professionalism

Duties

Provide general administrative support to management and project teams
Prepare, maintain and update spreadsheets, reports, and databases using Microsoft Excel
Capture and reconcile project costs, supplier invoices and petty cash records
Assist with preparing quotations, purchase orders and delivery notes
Maintain accurate filing systems for contracts, project documents and compliance records
Coordinate meetings, appointments and travel arrangements
Manage incoming calls, emails and correspondence professionally
Monitor stock levels and maintain inventory records for electrical materials and tools
Liaise with suppliers, subcontractors and clients regarding orders and deliveries
Assist with timesheet administration and payroll-related information
Prepare weekly and monthly management reports using Excel
Track project expenses and maintain cost control spreadsheets
Support the tendering process by compiling and organising bid documentation
Ensure all company licenses, certificates and compliance documents are up to date
Process and follow up on accounts payable and accounts receivable documentation
Maintain records of health control and record keeping for construction projects
Perform any other administrative duties assigned by management

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