Administrative Assistant

Recruiter:

University of Cape Town Lung Institute

Job Ref:

CPT000101/Chels

Date posted:

Thursday, April 23, 2026

Location:

Khayelitsha, South Africa

SUMMARY:
If you’re highly organised, detail-driven, and thrive in structured environments where accuracy matters, this role gives you the opportunity to play a key part in clinical research operations.

The VUKA Research Clinic is looking for an Administrative Assistant to support data, regulatory, and logistical processes in a fast-paced research environment.

This role is offered under the University of Cape Town Lung Institute’s own employment terms and conditions, which are separate from UCT conditions of service.

POSITION INFO:
â What you bring:

Matric / NQF 4 qualification
At least 2 years’ experience in administration, data, logistics, or regulatory support (research, healthcare, NGO, or similar environment)
Strong computer skills (MS Office, databases, web-based systems)
High attention to detail and strong organisational skills
Good communication and writing ability
Ability to work both independently and as part of a team

â Advantageous

Exposure to clinical research environments
Knowledge of Good Clinical Practice (GCP)
Experience with regulatory documentation
Valid driver’s licence / PDP
IATA Dangerous Goods Training

Your ability to manage detail and process will support high-quality research operations and reliable data outcomes.

ð What you’ll own:

Capturing and managing clinical research data across electronic systems
Monitoring and resolving data queries to maintain data quality
Supporting preparation and maintenance of regulatory and study documentation
Assisting with site readiness, audits, and monitoring visits
Coordinating clinic logistics, including participant flow and scheduling
Supporting transport and movement of documents, samples, and equipment
Maintaining organised electronic and paper filing systems
Generating reports to support study tracking and performance

ð§ Where you’ll add value

Creating order and structure in a high-detail environment
Ensuring compliance with protocols, SOPs, and regulatory requirements
Supporting teams across clinical, data, and operational functions
Managing multiple tasks while maintaining accuracy and consistency

Your work will support the structure, accuracy, and coordination that keeps research running effectively.

ð Role Information:

Fixed Term Contract (12 Months)
Monday to Friday | 40 hours per week
Based at Vuka Research Clinic, Khayelitsha

â³ Closing Date: 8 May 2026

Thank you for your interest in this opportunity. Only shortlisted candidates will be contacted. If you haven’t heard from us within 30 days of the closing date, please consider your application unsuccessful.

ð EMPLOYMENT EQUITY STATEMENT
We are committed to equitable employment practices and diversity in the workplace. Appointments will be made in accordance with the University of Cape Town Lung Institute’s Employment Equity Plan.

ð POPIA STATEMENT
Your personal information will be processed in line with the Protection of Personal Information Act (POPIA) and used solely for recruitment purposes, including reference checks. By applying, you consent to this process.

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