Administrative Assistant

Recruiter:

Sentinel Staffing Services

Job Ref:

CET004245/JDG

Date posted:

Wednesday, January 28, 2026

Location:

Germiston, South Africa

Salary:

R15 000.00

SUMMARY:
The Admin Assistant will provide comprehensive administrative and clerical support to the Site Inspection team ensuring smooth operations in inspections, compliance reporting, and client communication. This role is critical in maintaining accurate records, coordinating schedules, and supporting the team in delivering high-quality service.

POSITION INFO:
Key Responsibilities

Administrative Support

Prepare, format, and distribute inspection reports and compliance documentation.
Maintain filing systems (digital and physical) for inspection records, certificates, and client correspondence.
Handle incoming calls, emails, and client queries professionally.
Act as the first point of contact for clients regarding inspection scheduling and documentation.
Support the team in preparing presentations or proposals for clients

Scheduling & Coordination

Manage team calendar, booking site visits and client meetings.
Coordinate logistics for inspections, including travel arrangements and site access requirements.
Track deadlines for follow-up inspections and compliance checks.

Data Management

Capture inspection data into company systems and update client records.
Generate spreadsheets and summaries for management reporting.
Ensure accuracy and confidentiality of all records.
Support the team in preparing files / documents for audit purposes.

Skills & Competencies

Strong organizational and time-management skills.
Excellent written and verbal communication.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Knowledge of ERP system (Syspro preferred)
Attention to detail and accuracy in record-keeping.
Ability to multitask and prioritize under pressure.
Professional demeanor when dealing with clients and stakeholders.

Qualifications & Experience

Matric (Grade 12) required; relevant diploma/certificate in Administration advantageous.
2–3 years’ experience in an administrative role, preferably in technical or compliance-driven industries.

Knowledge of occupational health and safety standards is beneficial

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