Administrative Assistant

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role
The Administrative Assistant will provide essential administrative and operational support to ensure efficient office functioning. This role includes communication management, documentation, basic HR support, and coordination of routine office tasks.

Key Responsibilities: 

Communication & Customer Support

• Handle phone calls, emails, and WhatsApp communication with customers and suppliers.
• Provide general assistance and direct queries to the relevant team members.

• Maintain organized filing systems for invoices, delivery notes, and customer records.
• Assist in scheduling deliveries and updating customer orders.
• Support day-to-day office coordination to ensure smooth operations.

• Assist with HR-related tasks, such as keeping staff and driver attendance records.
• Help ensure all administrative documentation is completed and filed accurately.

• Prepare simple reports as required.
• Update management on ongoing administrative tasks and outstanding items.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Any relevant administrative or office management certificate or diploma.

• Good communication skills (written and verbal).
• Strong organizational and filing skills.
• Basic computer literacy (MS Office, email, WhatsApp communication).
• Ability to multitask and work in a fast-paced environment.
• Attention to detail and reliability.

• Professional and courteous.
• Willingness to learn.
• Strong time-management skills.
• Team player with a positive attitude.