Recruitment & Executive Support Co-Ordinator

Introduction

Future Careers is a fast-growing South African recruitment agency, with multiple expanding brands under its umbrella. As our business scales, we are seeking a proactive and highly organised individual to support our Managing Director across recruitment operations, daily business functions, and multi-brand social media activities.This is a multi-faceted hybrid role requiring someone who is switched on, confident, tech-savvy, and able to handle a fast-paced environment with professionalism and enthusiasm. If you enjoy variety, love people, and thrive on keeping things running smoothly, this role is for you.

Description

Role Overview

We are hiring a Recruitment Researcher & Executive Assistant who will play a vital dual role:

1. Recruitment Support - sourcing candidates, screening CVs, conducting references, coordinating with candidates, and ensuring our recruitment processes run efficiently.
2. Executive Assistant to the Managing Director - providing day-to-day support, managing diaries, assisting with communication, writing, and overseeing social media for three growing brands.

This is a key support role where you work closely with the Managing Director to help drive operational excellence and brand visibility.

Key Responsibilities

Recruitment Research & Talent Support

• Source candidates across job portals, LinkedIn, internal databases, and referrals

• Screen CVs, contact candidates, verify experience, check availability, and gather key information

• Schedule interviews and coordinate calendars between candidates, clients, and the MD

• Draft professional candidate summaries and motivations

• Conduct reference checks and prepare reports

• Maintain organised recruitment trackers and documentation

Executive Assistant Support

• Manage the Managing Director’s diary, priorities, and daily workflow

• Assist with emails, follow-ups, reminders, and communication

• Ensure the MD is prepared for meetings, presentations, and deadlines

• Provide administrative and operational support across multiple business activities

• Be a proactive problem-solver who thinks ahead and takes initiative

Social Media & Brand Management

• Assist in planning, scheduling, and posting content across three brands (Future Careers + others)

• Monitor engagement, inboxes, and comment responses across platforms

• Work with the MD on content ideas, captions, and brand storytelling

• Ensure brand consistency and professional online presence across Instagram, LinkedIn, Facebook, TikTok, and more

• Oversee and manage all social media content

• Understand all platforms and how they work (algorithms, content types, etc.)

• Report on analytics and progress to leadership

• Follow and stay up to date on all policy

• Engage in social media listening and monitoring-setting up alerts and daily check-ins

General Support & Coordination

• Help coordinate projects, events, and internal initiatives

• Maintain confidentiality at all times

• Support the team with documentation, formatting, and presentation preparation

• Work closely with the MD to ensure smooth day-to-day operations

Education Profile

What We’re Looking For

• Exceptionally organised, sharp-thinking, and detail-oriented.
• Strong communication skills with a polished and professional manner.
• Confident on LinkedIn, Instagram, TikTok, Facebook, CapCut and Canva.
• Ability to multitask, prioritise, and handle fast-moving tasks.
• Proactive, solutions-driven, and able to take initiative without constant supervision.
• Comfortable speaking with candidates and conducting phone screenings.
• Strong admin, scheduling, and coordination skills.
• Ability to work directly with a Managing Director in a high-performance environment.
• Recruitment or EA experience advantageous but not essential if you have the right mindset.
• Must be tech-savvy and quick to learn new tools/systems.
• Must maintain confidentiality and professionalism.

Application Instructions

Please forward your CV to

Should you not be contacted within 2 weeks, kindly consider your application unsuccessful.