Personal Assistant

SUMMARY:
Hillcrest - Our client operates within the timber, forestry, and agricultural sector, servicing a broad market with sustainable and operationally focused solutions. They are currently seeking a Personal Assistant to provide direct support to the Owner while assisting across key business functions. As a family-run business, the company maintains a structured yet hands-on working environment where collaboration across departments is essential. The organisation values reliability, accountability, and long-term team alignment.

POSITION INFO:
The Personal Assistant will provide direct executive support to the Owner while assisting across administration, finance, and operational functions. This is an integrated role that combines traditional PA responsibilities with financial and systems support.

The successful candidate will coordinate communication, manage follow-ups, and ensure administrative processes run efficiently. The role requires strong organisation, attention to detail, and the ability to work closely with multiple stakeholders within the business.


Key Responsibilities:

• Provide full executive PA and secretarial support to the Owner
• Manage diaries, meetings, appointments, and correspondence
• Prepare documentation, reports, and presentations
• Coordinate communication across administration, finance, and operations
• Track action items and ensure follow-through across departments
• Assist with financial administration, including reviewing bank statements and basic reconciliations
• Monitor invoices and support accounts tracking processes
• Provide support to the Accounts function when required
• Maintain organized digital and manual filing systems
• Assist in improving administrative systems and processes
• Use digital tools and AI platforms to enhance efficiency and organization
• Handle confidential information with discretion
• Liaise with service providers and stakeholders as required
• Support general office management duties

• Highly organized with strong attention to detail
• Proactive with excellent follow-through
• Excellent coordinating skills 
• Ability to manage multiple tasks efficiently 
• Emotionally steady and professional
• Comfortable working in a family-business environment
• Strong interpersonal and communication skills

• Proven experience as a Personal Assistant, Executive Assistant, or Office Manager
• Exposure to accounting or financial administration (bank statements, reconciliations, invoice tracking)
• Proficient in MS Office Suite
• Valid Driver’s License
• Comfortable working with digital tools and AI systems to improve workflow
• Must reside within reasonable commuting distance of Hillcrest / Upper Highway
• Available to work full-time, Monday to Friday (7:30 am – 4:00 pm)