Administration Clerk - Stellenbosch

SUMMARY:
Our client in the cosmetic industry is looking for a Administration Clerk to join their growing team.

The Administration Clerk is to provide clerical and administrative support in dealing with suppliers in an effective and efficient manner, that orders are processed and suppliers accounts are reconciled and made ready for payments.  The Administrator will also be involved in debt collection.

POSITION INFO:
MINIMUM QUALIFICATIONS
Matric
Computer Training in MS Word, MS Excel, and MS Outlook.
Experience performing duties related to office, clerical, accounting support
Working knowledge of business practices, correspondence and typing formats, including correct 
English grammar, spelling, and punctuation.
Working knowledge of filing and record keeping systems
Ability to deal with customers professionally and cautiously during debt collection procedures.

RESPONSIBILITIES:
Provide office support services in order to ensure efficiency and effectiveness within the supply and production planning department:
Process and send out purchase orders.
Follow up on orders and deliveries.
Maintain filing system for supplier accounts and deliveries.
Assist production planning where needed.
Maintain an adequate inventory of office supplies.
Receive, manage and reconcile supplier accounts and deliveries.
Prepare information to affect supplier payments.
Bank reconciliations of supplier payments.

Provide office support services in order to ensure efficiency and effectiveness with regards to debt collection, customer payment allocations and bank reconciliations.
Dealing with customers professionally regards debt collection.
Customer payment allocations.
Bank reconciliations of customer payments.

Provide general office support services:
Perform accounting and general administration as instructed by the management.
Perform other related duties as required.