Administration Clerk / Parts Shop Administrator

Recruiter:

Techbridge Recruitment

Job Ref:

PTA000162/LS

Date posted:

Tuesday, September 1, 2026

Location:

Centurion, South Africa

SUMMARY:
We are seeking a reliable, detail-oriented Administration Clerk / Parts Shop Administrator to manage and support the full administrative, stock, and supply chain functions of the car parts retail store.
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This role is critical to ensuring smooth day-to-day operations of the Parts Shop, including stock ordering, supplier coordination, inventory control, financial administration, and general office management.

This is a senior, hands-on role responsible for managing stock ordering, supplier liaison, inventory accuracy, financial administration, and ensuring the smooth day-to-day operation of the parts retail environment.

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The successful candidate will be detail-driven, financially astute, and capable of working independently while supporting sales and store management in a fast-paced automotive retail setting.

POSITION INFO:
Additional Information

Retail environment (Automotive / Car Parts)
Must be able to work Monday to Saturday
Must have Clear ITC records (No Debt review, Defaults or Judgements)
Must have Clear Criminal Record

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MINIMUM REUIREMENTS
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Qualifications:

Matric
Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous

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Experience:

Proven experience in senior administration, parts administration, or stock control
Strong administrative, organisational, and time-management skills
Excellent verbal and written communication skills
Solid experience with cash handling, daily cash-ups, and reconciliations
Working knowledge of debtors, creditors, invoicing, and financial controls
Experience with stock ordering, inventory management, and supplier coordination
Ability to work under pressure in a high-volume retail environment
Trustworthy, reliable, and able to work independently
Previous experience in the automotive or car parts industry will be a strong advantage

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KEY RESPONSIBILITIES:
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Senior Administration & Financial Control

Take ownership of all administrative functions within the Parts Shop
Manage daily cash-ups, banking preparation, and variance investigations
Capture and reconcile invoices, GRNs, payments, and supplier documentation
Manage debtors and creditors processes and assist with supplier payments
Maintain accurate filing systems, records, and compliance documentation
Support month-end processes, reporting, and audits

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Stock Control, Ordering & Supply Chain

Manage end-to-end stock ordering for the Parts Shop to maintain optimal stock levels
Liaise with suppliers regarding pricing, availability, lead times, and delivery schedules
Track and follow up on orders from placement to receipt
Ensure accurate receiving, capturing, and reconciliation of all stock
Conduct regular stock counts and investigate discrepancies
Implement controls to minimise stock losses, shortages, and overstocking
Support demand planning and stock forecasting in line with sales trends

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Store Operations & Support

Act as the primary administrative and stock control support to store management
Support sales staff with parts administration, queries, and documentation
Ensure the administrative office operates efficiently and professionally
Maintain high levels of accuracy, accountability, and professionalism at all times
Identify process improvements to enhance efficiency and stock accuracy

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