Administration Assistant

SUMMARY:
Job Opportunity: Administrative Assistant
Location: Johannesburg, Sandton, South Africa
Salary: R30,000 – R34,000 per month (excluding benefits)
About the Role
We are seeking a highly organized and proactive Administrative Assistant to support the efficient day-to-day operations of our Corporate Department in Johannesburg.
The successful candidate will provide comprehensive administrative, office coordination, and logistical support to management and staff. This role serves as a central coordination point for office operations, internal communication, travel arrangements, and records management while contributing to a professional and well-organized working environment.
The position reports to the General Manager of the Department and will work closely with internal teams and external stakeholders.

POSITION INFO:
Key Responsibilities
Office Administration

• Manage daily administrative operations to ensure smooth office functioning
• Coordinate internal communications within the branch and across the MEA Bloc
• Schedule and manage meeting rooms
• Maintain office directories and communication systems
• Distribute incoming mail and courier deliveries
• Manage office consumables and stationery inventory
• Organize and maintain secure filing systems and records

• Provide administrative support to managers and departmental staff
• Assist with planning and coordination of company events
• Prepare regular administrative reports, including weekly reports
• Collect and consolidate information from multiple stakeholders for reporting purposes
• Maintain accuracy, timeliness, and confidentiality of administrative documentation
• Provide stand-in support for the Personal Assistant when required
• Support administrative aspects related to advisory contracts and potential office setup initiatives

• Arrange travel bookings including flights, accommodation, and itineraries
• Coordinate transportation logistics for staff and guests
• Ensure travel arrangements comply with company procedures

• Welcome and coordinate visitors and guests
• Notify staff of visitor arrivals
• Provide a professional first point of contact for visitors

• Liaise with vendors and service providers to ensure timely delivery of supplies and services
• Process workflows using internal systems

• Ensure office premises remain clean, safe, and well maintained
• Coordinate maintenance, repairs, and servicing of office equipment and facilities
• Liaise with cleaning staff, contractors, and service providers
• Ensure compliance with workplace health and safety standards

• Provide additional administrative and logistical support as required.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with office management systems and equipment
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage competing priorities and deadlines
• Professional approach with the ability to maintain confidentiality
• Self-motivated team player with strong problem-solving skills

• Minimum 1 year of experience in Office Administration

• Certificate in Office Management (preferred)