Administration & Finance Assistant

SUMMARY:
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POSITION INFO:

Our client is looking for a Finance Administrative Assistant to join their growing company based in Pinelands.

The Administration & Finance Assistant provides support to the Finance & Administration Manager in the day to day business.

This position is responsible for office administration and accounting in an international environment – many interactions with EU subsidiaries and foreign customers.

EDUCATION AND EXPERIENCE:

· BA degree, Degree in Accounting or equivalent

· Desire 5 – 8 years of administrative and finance experience

POSITION QUALIFICATIONS:

· Profound Accounting knowledge, with precision and Accuracy

· Accounting & Administration software knowledgeable (Salesforce, Oracle, SAP, Sage Pastel)

· Ability to deal with multiple projects and tight deadlines

· Must have good knowledge of spreadsheet manipulation (Excel) knowledge of MS Office (Word).

· Must have strong communication and organizational skills.

· Must be a team player, have ability to prioritize and successfully juggle and complete multiple priorities.

Finance

· Close collaboration with Finance Manager for all accounting reports (e.g. Cash & Accts Receivable report, deferrals, contracts reports & accruals monthly)

· GL in Sage Pastel accounting package to Trial Balance & Balance Sheet stage

· Manage fixed assets, including new additions, disposals, and depreciation.

· Monthly preparation of VAT, PAYE, UIF, SDL and submissions

· Liaise with bank for incoming foreign payments

· Responsible for Cash Collection

· Manage the main Suppliers accounts & Intercompany reconciliations

· Purchase Order management of local purchases

· Daily Transactions processing – Prepare all needed entries for the bookkeeping

a) daily import invoicing managed in Oracle

b) manage Cash Book and local bank accounts

Administration

· Software licenses management – issuing and control

· Contracts management – installed base management and includes contract invoicing in Oracle

Office Management

· Responsible for Travel Management

· Maintain office supplies & monitor supply costs

· Composes, edits, and types a variety of confidential reports, presentations, internal and external correspondence