Admin Intern

SUMMARY:
Admin Intern

POSITION INFO:

Job Purpose
The Admin Intern will provide administrative and clerical support to the organisation while gaining hands-on experience in office management practices. This role is designed for someone eager to learn about business operations, improve organisational skills, and assist in ensuring the smooth day-to-day running of administrative functions.

Key Responsibilities

1. General Office Administration

• Assist with answering calls, responding to emails, and greeting visitors.

• Support filing, scanning, and document management activities.

• Maintain and update records, databases, and contact lists.

2. Meeting & Event Support

• Assist in scheduling meetings and preparing meeting rooms.

• Take minutes during meetings and circulate them to relevant stakeholders.

• Support the coordination of internal events and activities.

3. Office Supplies & Logistics

• Monitor and replenish office supplies as needed.

• Assist in coordinating courier and mail services.

• Help maintain a clean and organised office environment.

4. Data Entry & Reporting

• Capture and update information in spreadsheets or systems.

• Generate simple reports when required.

• Assist with quality checking documents and data for accuracy.

Skills & Competencies

• Strong organisational and time management skills.

• Basic computer literacy (Microsoft Word, Excel, Outlook).

• Good written and verbal communication skills.

• Attention to detail and accuracy in work.

• Ability to maintain confidentiality and professionalism.

Education & Experience Requirements

• Currently studying or recently completed a qualification in Business Administration, Office Management, or a related field.

• Basic administrative knowledge or prior volunteer/admin experience advantageous but not essential.

Additional Information

• This is a learning role offering mentorship and practical training.

• The intern is expected to adhere to company policies and procedures.

• Some flexibility in working hours may be required.

Performance Indicators

• Accuracy and completeness of administrative tasks.

• Timeliness in completing assigned work.

• Positive feedback from supervisors and colleagues.

• Demonstrated improvement in organisational and administrative skills.