Admin Controller

Recruiter:

Persona Staff

Job Ref:

CPT006750/H

Date posted:

Friday, August 14, 2026

Location:

Cape Town, South Africa

SUMMARY:
Our client, a well-established and growing operations-focused business based in the Northern Suburbs, is seeking a highly organised and proactive Admin Controller to join their team.

This role is ideal for someone who thrives in a structured yet fast-moving environment, enjoys taking ownership, and has a strong ability to balance administration, operations, and customer service.

POSITION INFO:
Responsibilities:

Manage daily billing processes, including preparing invoices, processing quotes, and ensuring accurate account updates
Follow up on outstanding accounts, resolve queries, and maintain up-to-date customer records
Administer contracts and ensure all documentation is accurately captured and filed
Coordinate communication between internal teams, clients, and external service providers to ensure seamless operations
Monitor daily activities and proactively address operational challenges to maintain service efficiency
Compile reports, schedules, and operational summaries for management
Track the movement and availability of assets, ensuring accurate allocation and usage
Liaise with field teams and service providers to ensure equipment is maintained and available as needed
Take ownership of periodic stock takes and ensure asset records are accurate
Handle incoming calls and emails professionally, ensuring prompt and effective responses
Maintain organised filing systems and general office administration processes
Ensure company systems and mobile devices remain operational and connected
Adhere to company policies, procedures, and confidentiality standards at all times

Requirements:

Matric / Grade 12
Relevant diploma in Accounting, Business Administration, or similar
3–7 years’ experience in an administrative or operational support role
Strong working knowledge of Microsoft Office (Excel, Word, Outlook)
Proven ability to manage multiple tasks and prioritise effectively
Excellent communication and organisational skills
Ability to work independently with minimal supervision
Advantageous
Experience with billing processes or working with structured schemes
Exposure to asset tracking or logistics coordination

To apply, please send your CV to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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