Admin Controller

SUMMARY:
Admin Controller – Northern Suburbs, Cape Town
Join a Fast-Paced, Service-Driven Business Environment
 
Our client, a well-established and growing operations-focused business based in the Northern Suburbs, is seeking a highly organised and proactive Admin Controller to join their team. This role is ideal for someone who thrives in a structured yet fast-moving environment, enjoys taking ownership, and has a strong ability to balance administration, operations, and customer service.
 
If you are detail-oriented, solutions-driven, and enjoy being at the centre of daily operations—this opportunity offers real responsibility and the chance to make a meaningful impact.

POSITION INFO:
Key Responsibilities

• Manage daily billing processes, including preparing invoices, processing quotes, and ensuring accurate account updates
• Follow up on outstanding accounts, resolve queries, and maintain up-to-date customer records
• Administer contracts and ensure all documentation is accurately captured and filed
• Coordinate communication between internal teams, clients, and external service providers to ensure seamless operations
• Monitor daily activities and proactively address operational challenges to maintain service efficiency
• Compile reports, schedules, and operational summaries for management
• Track the movement and availability of assets, ensuring accurate allocation and usage
• Liaise with field teams and service providers to ensure equipment is maintained and available as needed
• Take ownership of periodic stock takes and ensure asset records are accurate
• Handle incoming calls and emails professionally, ensuring prompt and effective responses
• Maintain organised filing systems and general office administration processes
• Ensure company systems and mobile devices remain operational and connected
• Adhere to company policies, procedures, and confidentiality standards at all times

• Matric / Grade 12
• Relevant diploma in Accounting, Business Administration, or similar
• 3–7 years’ experience in an administrative or operational support role
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook)
• Proven ability to manage multiple tasks and prioritise effectively
• Excellent communication and organisational skills
• Ability to work independently with minimal supervision
• Advantageous
• Experience with billing processes or working with structured schemes
• Exposure to asset tracking or logistics coordination