Admin & Internal Sales Assistant

SUMMARY:
Admin & Internal Sales Assistant

POSITION INFO:
Qualification

• Matric / Senior Certificate

• Valid Drivers License
• Good computer literacy and general administrative skills.
• Strong organisational and time-management skills
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working with numbers and basic financial information.
• Professional and confident when communicating with customers and suppliers.
• Willingness to learn and take on additional responsibilities. Advantageous:
• Previous administration or internal sales experience.
• Previous experience in an engineering, manufacturing or industrial environment.
• Experience with QuickBooks or another accounting system.
• Basic bookkeeping experience.
• Commercially minded and interested in sales.
• Professional and confident when dealing with customers.
• Detail-oriented and accurate.
• A good communicator (English and Afrikaans)
• Comfortable taking ownership of tasks.
• Willing to learn and grow with the business

• Administration
• Provide day-to-day administrative support to Keagan and the management team.
• Assist with general oEice administration and record keeping.
• Prepare and maintain customer and supplier documentation.
• Assist with filing, data capturing and maintaining company records.
• Assist with preparing reports, schedules and internal documentation.
• Coordinate and follow up on outstanding administrative items.
• Assist with employee administration, including tracking company vehicle and fuel usage.
• Assist with maintaining accurate records of company vehicles, fuel cards and related expenses.
• Internal Sales
• Handle incoming customer enquiries and provide initial assistance.
• Prepare and issue quotations under direction from the sales team.
• Process customer purchase orders and assist with order confirmations.
• Assist the sales team with pricing, product information and customer documentation.
• Maintain accurate customer and sales records.
• Identify potential sales opportunities and pass leads to the relevant sales representative.
• Assist with maintaining the company's CRM/customer database and sales pipeline.
• Accounting & Finance Administration
• Assist with basic bookkeeping and financial administration.
• Capture and maintain transactions and information within QuickBooks.
• Assist with processing supplier invoices and customer documentation.
• Assist with accounts receivable and accounts payable administration.
• Follow up on outstanding customer documentation and payments when required.
• Assist with preparing information required by the company's accountant.
• Maintain accurate financial and administrative records.