Accounts Payable Clerk

SUMMARY:

A well-established manufacturer of agrochemicals is seeking an Accounts Payable Clerk to manage supplier accounts, process payments, and maintain accurate financial and banking records, ensuring compliance with company policies.

POSITION INFO:

Minimum requirements for the role:

• Must have a National Senior Certificate; a diploma or certificate in Bookkeeping or Accounting (NQF Level 5) is advantageous
• Minimum 4–5 years’ relevant experience as a Creditors Clerk or in a similar accounts’ payable role within an accounting environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of Syspro ERP system is advantageous

• Ensuring timely and accurate capture of supplier invoices and reconciliation of supplier accounts in line with company policies and procedures.
• Processing payments for suppliers accurately and on time.
• Ensuring all bank submissions comply with company policy.
• Producing required functional outputs.
• Maintaining accurate and up-to-date supplier accounts, including processing monthly invoices, performing account reconciliations, initiating payments through banking systems, and resolving account queries.
• Conducting thorough 3-way matching of supplier documents by verifying invoices against goods received notes, purchase orders, and credit notes to ensure accuracy before reconciliation.
• Processing manual and EFT payments accurately within the cashbook module of Syspro.
• Regularly updating and maintaining the supplier master file in Syspro, ensuring the accuracy of key information such as addresses, VAT and tax certificates, BBBEE compliance documentation, and contact details.
• Managing and maintaining the supplier database, ensuring data integrity and completeness.
• Maintaining the banking master file to ensure beneficiary details are current and accurate, and that duplicate or inactive suppliers are removed from banking profiles.
• Providing backup support to other Creditors Clerks within the department as needed.