Accounts Payable Administrator

SUMMARY:
Accounts Payable Administrator 
Based In: Claremont, Cape Town 

Are you a detail-oriented and experienced finance professional with a strong background in accounts payable, cashbook management, and supplier reconciliations? We’re looking for a highly organised and proactive Accounts Payable Administrator to join our finance team.

POSITION INFO:

Key Responsibilities

Supplier Cycle:

• Full management of the supplier cycle: requesting supplier invoices/statements, reconciling accounts, investigating variances, and updating accounts in Xero.
• Ensure all supplier invoices comply with SARS requirements and VAT is correctly accounted for.
• Upload and manage supplier contracts.
• Process supplier payments in accordance with agreed payment terms.
• Request monthly invoices from managers and verify that all invoices are correctly authorised.
• Ensure invoices are accurately captured and allocated to the appropriate general ledger accounts.
• Perform balance sheet reconciliations relating to the supplier and bank cycle including prepaid expenses, provisions, and employee deductions.
• Analyse key expense categories as required.
• Manage and process staff expenses efficiently.

Cashbook & Banking:

• Daily posting and allocation of all transactions across multiple bank accounts on Xero.
• End-of-month bank account reconciliations.
• Download and manage bank statements and prepare bank reconciliations.
• Manage the credit card cycle, including reconciling monthly statements and collecting supporting invoices for management accounts.

Onboarding & Settlements:

• Validate banking details for new merchants as part of the onboarding process.
• Perform weekly settlement processing and payments accurately and on time.

Other Duties:

• Monitor and manage the finance email inbox.
• Assist with queries related to settlements and accounts receivable.
• Provide backup support to the finance team during staff leave or absences.

Requirements:

• Certificate or Diploma in Accounting or Bookkeeping.
• 5–10 years of comprehensive accounting experience, with a focus on accounts payable and reconciliations.
• Proven experience working with Xero is essential.
• Proficient in Microsoft Office, especially Excel.
• Strong time management, organisational, and communication skills.
• Self-motivated, detail-focused, and deadline-driven.
• Comfortable handling large volumes of data and multitasking in a dynamic environment.