Accounts Payable /Accounts Receivable

SUMMARY:
Accounts Payable/ Accounts Receivable Clerk
A leading industrial equipment company based in Edenvale, Johannesburg, specialising in providing high-quality machinery and equipment to various industries, who are dedicated to excellence and customer satisfaction. They are seeking a skilled Accounts Payable/Accounts Receivable Specialist to join their team. The successful candidate needs to come with 5 years’ experience as an Accounts Payable/Accounts Receivable dealing with foreign currencies.

POSITION INFO:
Minimum Requirements:

• Matric.
• Possessing a minimum of 5 years of relevant experience in accounts payable, accounts receivable, and inventory control.
• Demonstrated experience in handling foreign currencies.
• Strong proficiency in Microsoft Office Word, Outlook, and Excel.
• Familiarity with accounting software such as QuickBooks or Pastel.
• Excellent organisational and time-management skills.

• Issue estimates and invoices to customers promptly.
• Send monthly statements to customers.
• Process supplier invoices daily according to procedures and hand slips to relevant personnel.
• Issue purchase orders to suppliers, including those requested by technicians and for spare parts and machinery.
• Ensure accurate recording of all bank transactions in QuickBooks by the 9th of each month.
• Reconcile petty cash and bank statements monthly according to established procedures.

• Record stock transactions in the system.
• Maintain correct stock levels.
• Coordinate and delegate physical stock counts.
• Manage the fixed asset registry.

• Manage cash withdrawals and reimbursements.
• Review and submit payment sheets by specified deadlines.
• Reconcile petty cash monthly and obtain necessary approvals.
• Liaise with banks for various purposes, including foreign payments.

• Assist in processing bank statements and follow up on missing invoices.
• Coordinate with the accountant to collect reconciled bank statements.
• Submit all necessary documentation for VAT processing.
• Ensure timely submission of VAT payments to avoid penalties.

• Prepare and update monthly reports for meetings.
• Review reports received from relevant departments.
• Provide additional financial information as requested.

• Assist in system maintenance and updates.
• Manage client database and updates as required.

• Monitor and respond to quotation and order requests.
• Track parts and machine orders, ensuring timely communication with technicians and customers.

• Manage leave applications and tracker.
• Ensure timely payment of PAYE and WCC.
• Organise staff training sessions.

• Respond to emails and customer queries promptly.
• Manage deadlines effectively and delegate tasks when necessary.

1. Marketing (on an Ad Hoc basis):

• Review and upload company newsletter content.
• Coordinate the ordering of printed media.
• Assist in organising expos, events, and advertisements.
• Coordinate website maintenance through the IT Company.