Accounts PAYABLE Controller

SUMMARY:
The Accounts Payable Controller is responsible for managing the lodge’s/hotel’s creditor accounts to ensure timely, accurate, and compliant processing of all supplier payments. This role maintains strong relationships with vendors while supporting financial controls, cash flow management, and audit readiness.
 
Duties and Responsibilities
- Oversee and manage the full accounts payable function, ensuring accurate processing of invoices and payments
- Verify supplier invoices, credit notes, and statements for accuracy and compliance
- Ensure correct coding of expenses to appropriate cost centres or departments
- Process payments via electronic transfers, cheques, or other payment methods
- Monitor supplier accounts and resolve queries or discrepancies promptly
- Maintain accurate accounts payable records and documentation for audit purposes
- Reconcile supplier statements with ledger balances regularly
- Ensure timely submission of statutory payments (VAT, PAYE, UIF if applicable) related to suppliers
- Assist with month-end closing, accruals, and reporting
- Maintain and monitor payment schedules to optimise cash flow
- Liaise with internal departments (procurement, operations, finance) to validate purchase orders and expenses
- Ensure compliance with company policies, internal controls, and financial regulations
- Maintain confidentiality and integrity of financial information
- Prepare reports on outstanding liabilities, ageing, and payment forecasts
- Support internal and external audits as required
- Perform any other reasonable duties assigned by management

POSITION INFO:
Qualifications & Requirements

• Grade 12 / Matric certificate – essential
  - Diploma or certificate in Accounting, Finance, or Bookkeeping – advantageous
  - Minimum 2–3 years’ experience in accounts payable or finance roles
  - Previous experience in hospitality is highly advantageous
  - Proficiency in accounting software (e.g., Pastel, Sage, Xero, Opera)
  - Strong knowledge of Microsoft Excel and Office Suite
  - Excellent numerical accuracy and attention to detail
  - Strong organisational and time management skills
  - Ability to work under pressure and meet deadlines
  - High level of integrity, discretion, and professionalism

• Attention to detail and accuracy
  - Analytical and problem-solving skills
  - Effective communication and relationship management
  - Organisational and time management ability
  - Strong understanding of financial controls and audit compliance
  - Ability to work independently and collaboratively
  - Ability to prioritise and manage multiple supplier accounts