1. Job Purpose
The Workshop Manager is responsible for planning, directing, and controlling all workshop operations to ensure the company fleet is maintained in a safe, reliable, compliant, and cost-effective condition. The role ensures optimal fleet availability through effective preventive maintenance, timely repairs, and efficient management of workshop resources and personnel.
2. Key Duties and Responsibilities
2.1 Workshop and Fleet Maintenance Management
a) Plan, implement, and monitor preventive and corrective maintenance programs for all fleet vehicles.
b) Ensure timely diagnosis and repair of mechanical, electrical, and bodywork faults.
Minimize vehicle downtime while maintaining quality and safety standards.
2.2 Regulatory Compliance and Documentation
a) Ensure all fleet maintenance activities comply with Tanzanian road traffic laws, OSHA requirements, and internal company policies.
b) Maintain accurate and up-to-date maintenance records, service logs, inspection reports, and statutory documentation.
c) Support vehicle inspections, when required.
2.3 Staff Supervision and Leadership
a) Supervise mechanics, technicians, electricians, and workshop support staff.
b) Allocate tasks, monitor productivity, and enforce quality workmanship standards.
c) Identify training needs, mentor staff, and support technical skills development.
d) Enforce discipline, safety procedures, and proper use of workshop tools and equipment.
2.4 Inventory, Procurement, and Cost Control
a) Manage spare parts, tools, lubricants, and consumables inventory.
b) Control maintenance and repair costs through effective planning, supplier coordination, and waste reduction.
c) Raise purchase requisitions and ensure procurement of approved and genuine parts.
2.5 Health, Safety, and Environment (HSE)
a) Support compliance in terms of occupational health and safety standards within the workshop by working with the Health and Safety Manager .
b) Ensure that the Health and Saftey Manager has conducted all safety briefings, inspections, and risk assessments as per HSE policy and regulatory compliance
c) Promote housekeeping, environmental protection, and safe disposal of waste materials.
2.6 Reporting and Coordination
a) Prepare and submit periodic reports (daily, weekly, monthly, quarterly) as per agreed stakeholder requirements on fleet condition, maintenance costs, breakdown trends, and workshop performance as per agreed KPIs (Key Performance Indicators) which need to be met
b) Coordinate with Fleet Operations, Procurement, Finance, Human Resources and HSE departments.
c) Provide technical input to management on fleet replacement planning, lifecycle costing, and maintenance strategies.
d) Coordinate with network management with whom there are SLAs for both garages and spare part vendors across our corridors/routes.
