WEDDING & ACCOMMODATION COORDINATOR

SUMMARY:
Pienaarsriver Area – Limpopo: Our client is looking for a Wedding & Accommodation Coordinator to join the team.

POSITION INFO:
MINIMUM REQUIREMENTS
 

• Experience in venue coordination, wedding planning, or event management
• Excellent interpersonal and communication skills, both written and spoken
• Strong organizational and time-management abilities
• Calm under pressure with a proactive problem-solving mindset
• A good understanding of wedding trends, etiquette, and logistics
• A team player who can also work independently and take initiative
• Comfortable working outdoors and in a rural setting
• Flexible and available to work weekends as required

• Oversee daily venue operations to ensure the property is clean, well-maintained, and ready for events
• Conduct venue viewings and lead client walk-throughs every Friday
• Be on-site for 1–2 hours during Friday evening events when required
• Manage stock takes, inventory, and order supplies as needed
• Schedule and oversee on-site staff to ensure high performance and readiness
• Attend weekly team meetings on the farm to align on upcoming events and tasks
• Collaborate with the Wedding & Events Manager to coordinate logistics and vendor communication
• Create detailed timelines and run sheets for weddings and events
• Act as the on-site coordinator during event weekends, managing set-up, supplier arrivals, décor placement, and any special requests
• Liaise with all vendors to ensure smooth setup and breakdown
• Troubleshoot any issues on the day with a calm, solution-focused attitude
• Assist with accommodation needs for the wedding party, including preparation, guest communication, and coordination with the event schedule
• Deliver an exceptional client experience from first viewing through to event completion