Vetting Administrator

SUMMARY:
A Vacancy exists for a Vetting Administrator in the Support Division based in Head Office - Centurion.
 
The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:   

POSITION INFO:

• The Vetting Administrator will report directly to the Vetting Team Leader
• Provide assistance to Vetting Manager regarding all vetting matters
• All system inputs to enable accurate and administration and management of vetting system in support
• Apply POPI Act in all documentation sharing personal information
• Responsible for ON Boarding and Offboarding of individuals on CIIMS
• All ad hoc duties as determined and/or tasked by the Manager;
• Liaise with manager to collate all outstanding documents and upload to third party providers systems
• Storing and saving all documentation in a controlled environment
• Ensure Quality, accuracy, and completeness of information
• Always ensure confidentiality of information and documentation
• Ensure customer/management feedback through the correct and agreed SOP
• Assist with development of and submit relevant management information reports
• Assist and communicate with vendors, contractors, and subcontractors in an efficient manner
• Update vetting and polygraph records daily
• Act with integrity, honesty, loyalty and fairness at all times.
• Understand the basic criminal Act regarding SAPS reports

• Grade 12 (Matric) or equivalent qualification.
• Proven excellent interpersonal and verbal communication skills to be able to:
• Deal confidently and effectively with people at all levels across the social spectrum from all backgrounds.
• Demonstrate a high level of tact, sensitivity and maturity in outlook.
• Be confident and articulate in all communications i.e. face to face, telephone and written work.
• Possess good powers of concentration and be able to work independently, accurately and methodically under pressure
• Excellent language skills (especially English)
• Excellent communication skills
• Basic MS Office (Excel and Word)
• Well organised and focused
• Attention to detail
• Clear criminal record.