Veterinary Office Administrator

Recruiter:

Fouche & Co Recruitment

Job Ref:

DBN000763/SS

Date posted:

Wednesday, October 7, 2026

Location:

Hillcrest, South Africa

Salary:

R10 000 Monthly

SUMMARY:
Hillcrest - Bring your sharp eye for detail and administrative expertise to a dynamic half-day role in a specialised medical environment.

POSITION INFO:
A premier specialized veterinary and animal healthcare practice committed to providing exceptional medical and surgical care.

A permanent half-day administrative receptionist position (Monday to Friday, 12:00 to 17:00) handling front-desk reception, patient message relay, and essential veterinary administrative support.

Key responsibilities:

Manage front-desk reception, greet visitors, and handle telephone queries while maintaining complete confidentiality regarding medical records.
Type up hospital discharges, veterinary reports, and insurance reports, ensuring absolute accuracy in clinical details.
Coordinate and send X-rays, check late laboratory results, and manage vaccination reminders.
Prepare and make job cards for the following day, check that scheduled calls have been completed, and record messages accurately.
Update diaries for scheduled events and follow up on new client documentation.
Handle general administrative filing, stationery orders, and ensure hospital and front desk physical/printed sheets are stocked and ready.

Requirements:

Valid driver’s licence and own reliable transport.
Previous experience working in a high-pressure environment, ideally within a veterinary or specialized medical administrative background.
Exceptional administrative and typing accuracy, with meticulous attention to detail.
High level of discretion and confidentiality regarding medical data.
Available for half-day hours from Monday to Friday, 12:00 to 17:00.

Attributes:

Outstanding emotional intelligence (EQ).
Assertive and resilient.
Calm under pressure and highly dependable
Fiercely accurate where clear communication is critical.

Salary:
R10 000 – R11 000 CTC per month

***Only shortlisted candidates will be contacted.***

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