Vehicle Invoice Clerk

Recruiter:

The Talent Room

Job Ref:

Tal000571/Essie

Date posted:

Tuesday, September 22, 2026

Location:

Cape Town, South Africa

Salary:

R10 000 Monthly

SUMMARY:
Our client, a well-established motor dealership in the Cape Town area, is seeking an experienced Vehicle Invoice Clerk to join their team.
The successful candidate will be responsible for the accurate and timeous invoicing of new and/or used vehicles, ensuring that all deal documentation, pricing, VAT, financing and vehicle details are correct before invoicing and delivery.

POSITION INFO:
Description:

Process and prepare vehicle invoices accurately and timeously.
Verify vehicle sales documentation before invoicing.
Ensure correct vehicle details, customer details, pricing, discounts and VAT are captured.
Check Offer to Purchase (OTP) documentation and ensure all required approvals are in place.
Verify finance approvals, deposits and proof of payment where applicable.
Process invoices for cash, financed and other vehicle transactions.
Ensure accessories, extras, delivery charges and other applicable costs are correctly reflected.
Process vehicle stock transfers and related documentation where required.
Ensure vehicles are correctly invoiced and removed from stock once delivered.
Reconcile vehicle invoices against deal documentation and dealership records.
Liaise with Sales Executives, F&I, Accounts, Vehicle Stock Control and management regarding invoice queries.
Follow up on outstanding documentation and discrepancies.
Maintain accurate filing of invoices and supporting documentation.
Assist with month-end vehicle stock and invoice reconciliations.
Ensure all invoicing complies with dealership and manufacturer requirements.
Provide general administrative support to the Sales and Finance departments when required.

Requirements:

Grade 12 / Matric.
2–3 years’ experience in vehicle invoicing within a motor dealership; franchised dealership experience is highly advantageous.
Strong knowledge of automotive vehicle invoicing processes.
Experience with a Dealer Management System (DMS) such as Evolve, Pinnacle, Kerridge, CDK, Keyloop or similar.
Good understanding of vehicle sales documentation and dealership processes.
Computer literate with good MS Excel, Word and Outlook skills.
Excellent numerical ability and attention to detail.
Strong organisational and administrative skills.
Ability to work accurately under pressure in a high-volume dealership.
Valid Driver’s Licence.

Please note only candidates that meet the minimum requirements will be considered.

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