Unit Administrator Intern

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role
The Unit Administrator Intern will provide essential administrative and clerical support to the department/unit to ensure smooth day-to-day operations. This internship offers hands-on experience in office administration, data management, coordination of internal processes, and communication within a professional environment. The ideal candidate is organized, detail-oriented, proactive, and eager to learn about administrative functions in a dynamic work setting.

Operations Requirements

• Perform general administrative duties to support the efficient functioning of the unit.
• Manage reception duties at the nurses’ station, ensuring a welcoming and professional environment.
• Engage professionally with visitors and patients’ relatives, providing assistance and information as needed.
• Answer telephone calls promptly and direct inquiries appropriately.
• Maintain a clean, organized, and professional nurse’s station.
• Order and collect stationery and office supplies as required.
• Assist with patient admissions, transfers, discharges, and billing processes.
• Support stock take activities, including preparation and documentation.
• Capture daily statistics and assist in compiling monthly reports.
• Take minutes during meetings and ensure timely distribution of records.
• Assist the Operational Manager and staff with various ad hoc administrative tasks.
• Coordinate with the shift leader to call and book staff as required.
• Prepare patient files upon admission and discharge, ensuring completeness and accuracy.
• Deliver patient records and files to the billing department in a timely manner.
• Manage patient files, ensuring all charts and documents are up to date and properly filed.
• Prepare monthly staff files, including printing duty rosters and delegation books.
• Schedule job cards and liaise with maintenance for timely resolution of unit-related issues.

• This work requires the employee to work 8 hours from Monday to Friday.
• Multiple deadlines to meet simultaneously
• Navigating communication in a complex environment

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the programme before.
• Matric
• Computer Literate