Travel and Media Operations Coordinator: Cape Town

Must have experience in organizing and coordinating complexed travel itineraries, Stadium Coordination and Liaison, and Media Coordination

Media Operations Coordinator: Permanent Position: Sport Industry: Cape Town

To work closely with the GM, providing administrative support to the GM and the departments’ operations and including managing media attendance and accreditation for events.

Key Results:

• Planning, organizing, and coordinating client media conferences and media launces
• Managing all aspects of media accreditation to client events
• Organizing and delivering a media operations platform at client events both in preparation and during the event
• Managing the provision of reception services at the client Head Office
• Coordinating commercial contracting workflow
• Maintaining commercial contact databases
• Updating commercial rights matrices and assisting in ensuring rights delivery
• Assisting in preparing rights sales presentations
• Coordinating commercial and communications department suppliers
• Screening telephone calls, enquiries, and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes, and post, often corresponding on behalf of manager
• Taking dictation and minutes
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports, and presentations
• Organizing and attending meetings and ensuring their manager is well-prepared for meetings
• Organizing travel and preparing complex travel itineraries Organizing travel and preparing complex travel itineraries
• Liaising with Clients, suppliers, and other staff
• Devising and maintaining office systems, including data management, filing
• Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.

Experience/Expertise/Qualifications:

• Secretarial/Administration Certification
• 3-year qualification in management/communications/commercial: essential
• 3 - 5 years’ work experience as an executive secretary or administrator: essential
• 3 years of project management experience is essential
• Experience in contract management is essential
• Writing experience will be an advantage
• Supervisory experience is essential
• Working at a stadium is essential
• Media operations and media accreditation essential
• Project management l Efficiency l Self-motivated l Planning and organizing l Communication Interpersonal Skills l IT literacy Communication skills Flexibility l Detail Orientation

Recruitment Note:

Communication will only be with shortlisted candidates jino.

The Candidate is hereby referred to the Company’s privacy policy available at which the Candidate hereby agrees to