AI Support Executive Assistant

SUMMARY:
Do you have experience assisting executives, using tech savvy and AI tools?

Our client with operations across SA, UK, Europe, and Asia requires a technologically 'Proficient' individual that can support executives in their daily operations.

POSITION INFO:
REQUIREMENTS

• Matric, and tertiary qualification in business or entrepreneurship are advantageous
• Exceptional tech-skills and a keen interest in always learning more
• Experienced with Google Workspace (Drive, Docs, Sheets, Slides)
• Comfortable with Dropbox, Slack, Zoom, calendar syncing etc
• Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms)
• QuickBooks or similar accounting software experience is beneficial
• Understands investor language (or can learn quickly)
• Strong analytical thinking
• Own laptop and fast wi-fi connectivity for working remotely

• Maintain and structure the company’s document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc
• Ensure latest documents from international teams are accurately filed
• Prepare investor packs, document bundles and meeting folders
• Manage presentation files (pitch decks, updates, technical summaries etc) 

• Manage diaries for the founder and CGO
• Coordinate meetings across multiple time zones (SA, Europe, UK and Asia)
• Set up investor calls, engineering calls, internal operation calls and record meetings 

• Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through
• Liaise with lawyers, advisors, investors and operations teams to keep momentum

• Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers

• Use Gemini / ChatGPT to Summarise documents, draft emails, turn raw notes into structured actions, build slides/presentations and improve processes
• Must be fluent in prompting and using AI tools efficiently

• Coordinate updates to the website and assist with basic social media posts
• Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised

• Prepare itineraries for travel, and meeting schedules
• Help build presentations and keep consistent with the brand