Tender and Administration Assistant

SUMMARY:
My client is a well-established and reputable construction company is seeking to employ a Tender and Administration Assistant with at least 2 – 3 years experience in construction to join their team in Strand (Western Cape)

POSITION INFO:
Requirements:

• Previous experience in construction industry
• South African citizen
• Fluent in Afrikaans and English
• Computer literate (MS Word, MS Excel and PowerPoint)
• Own reliable transport
• Reside in the Helderberg Area.

• Strong understanding of construction processes and tendering requirement.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently and manage multiple priorities.
• Effective team player with interpersonal skills for supplier and internal team communication.
• Ability to meet deadlines and work under pressure in a fast-paced environment.
• Exceptional communication skills, both verbal and written

• Source quotations for tenders.
• Analyse quotations and prepare comparison reports to identify the most favourable supplier.
• Prepare tender documents for submission and assist with compiling BOQs and returnables.
• Collate, verify and ensure all tender documents are signed and saved on the system.
• Manage tender enquiries and maintain a tender submission tracking list.
• Manager priorities across multiple tenders efficiently.
• Update and maintain the supplier database.
• Communication with clients, prospective clients and suppliers.
• Assign contract numbers to projects.
• Compile job cards when necessary.
• Assist MD with the management of his diary.
• Liaise with site managers and the financial manager.
• Order materials from various suppliers