Tender Administrator

SUMMARY:
Purpose of Role
As a Tender Administrator, the candidate will be required to manage all administrative tasks in relation to all tenders processed within the Sales department. They will monitor the tender submission process, ensure data, and documentation compliance with requirements to ensure quality is kept to standard and ensure tender deadlines are complied with, thereby contributing to the growth of the business.

The administrator will plan and gather bid submission documents for tendering and also be responsible for coordinating the completion of tender documentation, by liaising with a wide range of roles in the organisation such as legal, sales, and product development, among others and to also prepare written tender proposals if required.

Duties and Responsibilities

• Register new tenders on the system
• Prepare pre-qualification documents for submission
• Manage tender correspondence in line with internal and external guidelines
• Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines
• Ensure bid and proposal Word documentation is formatted, collated, and presented in a professional manner
• To organise Bid Team Reviews, and Bid Submission Reviews ensuring that respective agendas, attendance lists and action trackers are up to date
• Maintain status of generic proposals and work with Manager to ensure they are reviewed, revised, and reapproved as necessary
• Data entry onto internal database systems for tracking
• Liaise with the company’s Information Officer to ensure safe keeping of classified documents, adhering to the company’s procedures and regulations
• Monitor bid/quotation throughout the process, providing weekly status/exception reports as required
• Undertake other administrative tasks as required
• Provide cover for Sales Co-ordinator duties as required

• Degree/Diploma in Supply Chain Management/Project Management or relevant qualification
• Computer literate and proficient in the use of MS software particularly Word, Excel, Outlook, PowerPoint, and Visio
• Previous experience providing administrative support, ideally in a sales or commercial environment
• End-to-end bid life cycle management
• Opportunity bid qualification
• 4yrs min experience in tender administration

• Excellent typing and communication skills
• Excellent telephone manner
• Adaptable and flexible

JOB DESCRIPTION:

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